Senior Project Administration Specialist

Job Description

Job Description

Responsibilities

Super-user to support project team in Fiori / Ariba for PO processes and invoice resolution (accounts payable).

Support project director to coordinate various project teams, schedules, tasks and interface with site and global teams / members as needed.

SME for project team training, system access requests.

Scheule and coordinate team meetings, internal and external visitors

Prepare summary reports, spreadsheets, charts, presentations, and posters as needed.

Support team cross-functional activities, i.e. Workday time tracking, new hire orientation.

Manage team's office logistics, e.g. copiers / printers, office supplies and seating / space in assigned site office areas.

Organize and maintain the project director's correspondence and records.

Route or answer routine correspondence not requiring supervisor's attention.

Will provide efficient, effective and accurate administrative support functions for the Project Director and Project team

Supporting procurement and construction areas.

Will assist team engineers; Set up meetings; Monitor invoices; Interface with contractors.

Requirements :

Bachelor's Degree in Science, Engineering, Arts, Business Administration, Project Management, etc.

Minimum 3 years of experience.

Office management, and project management, computer skills, ERP systems and people skills will be useful.

Experienced in setting priorities, composing correspondence, collecting data and preparing reports.

Mastery of standard software packages including MS Office.

High proficiency keyboard skills and knowledge of up-to-date office technology.

Proven ability to handle confidential matters / data with a high level of integrity and confidentiality.

Effective and accurate, oral and written communication skills, including writing, editing and proof-reading of correspondence and documents.

The ability to communicate and negotiate with a positive and flexible approach to teamwork and the ability to interact well with all levels of the organization.

Ability to handle multiple tasks simultaneously with a high degree of sensitivity and confidentiality.

SAP or Ariba experience preferred.

Ability to work in a fast-paced environment, manage multiple tasks concurrently, high interpersonal and people skills, and prioritization and self-management skills.

Prior experience as Project Admin on major projects design / construction projects especially in the pharma, healthcare, process industry will be very helpful.

Capital Project Administration experience from ECP.

Office administration in a fast-paced engineering workplace.

Experience in ERP systems managing purchase orders and invoices.

Benefits :

Healthcare Insurance : Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance : Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance : Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan : The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.

Technical Certification Bonus : Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.

Synectics is an equal opportunity employer.