Pre-Construction Manager

PRE-CONSTRUCTION MANAGER

Reports To

Director of Pre-Construction

Manages

Technical Pre-Construction Manager(s)

Summary/Objective

The Pre-Construction Manager reports to and partners with an experienced Pre-Construction Manager on awarded projects. Responsibilities include coordination, preparation, processing, distributing, and tracking all construction documentation associated with projects. They will assist with the development and execution of project plans and schedules, monitor project performance, and identify resources needed to complete projects. They thrive in a dynamic workforce relationship between co-workers, subcontractors, fabrication shop, and contractors.

Primary Responsibilities/Functions

1. Pre-Construction Phase Project Management (overall project responsibility from first engagement to kickoff to Construction).
2. Overall responsibility to increase (and maintain) Gross Profit of projects by locking-down costs with vendors and supply chain and driving efficient designs, engineering and project planning. Includes involvement in development and execution of transition to move estimating within the pre-construction team.
3. Responsibility for maintenance and development of major projects and accounts within the design phase and assistance and input in sales and construction phases. Includes development of programs and account specific SOP’s (Standard Operating Procedures) for major accounts.
4. Working with Engineering Department to schedule of internal and external resources (engineering, drafting, design, estimating).
5. Identify project risks and submit RFI’s for clarification and implement risk management triggers.
6. Negotiation sequence and project plan with client.
7. Keep customer fully informed of preconstruction progress.
8. Develop milestone schedule and submittal/material logs.
9. Obtaining and locking-down vendor and supply-chain quotes for all costs on projects prior to handover to Construction.
10. Ensure Design/Shop Drawings/Engineering/Samples meets and fits within budget and Architectural/Structural Building Design and parameters/specs.
11. Prepare procurement (and procurement of when necessary) of materials/subcontractors.
12. Work with Estimators to budget/price projects accurately for the Sales Team.
13. Work with Sales Team (in liaison with Account Director and Estimator) when required to:

Oversee Design & R&D of conceptual proposals/designs

Cost budgeting & cost Estimating, especially vendor scoping and oversight.

Proposal development.

Pitch presentation as required with Sales.

Negotiation award (or phased awards) as required with Sales, especially regarding oversight of contract scope and schedule language and inclusions/exclusions.

Required Skills/Attributes

1. Subcontractor and vendor relations
2. Project management
3. Risk management
4. Customer service and account management
5. Problem solving/analysis
6. Technical capacity
7. Cost estimation
8. Communication proficiency
9. Financial management
10. Time management
11. Communicating with impact

Required Education/Experience

1. A degree or working towards a degree in Engineering, Construction Management, or a related field of study
2. Experience with project pitches
3. Communicating with impact

Required Certifications/Licenses

1. None required

Position KPIs

1. Biweekly IPM meeting agenda prep
2. Client meeting prep and agenda sent 24–36 hours ahead of client meeting
3. Vendor quotes for every item
4. Vendors scoped and bid leveled
5. Effective sub contactor negotiation
6. Schedules sent to client biweekly
7. Change order log sent with monthly billings
8. Submittal log sent monthly to client
9. Handover schedule followed
10. Recap updated to match final scope
11. Budget and net profit targets met
12. Drawings & Quotes filed correctly in the folder
13. Client satisfaction in line with targets
14. Accuracy and effectiveness of documented pre-construction meeting minutes and action items
15. Scope of work completed for projects
16. Specs reviewed
17. Schedule reviewed

Work Environment

This job primarily operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing some of the duties of this job, the employee is required to inspect projects and may be exposed to ongoing construction and various weather conditions. The noise level in the work environment may range from moderate to loud.

The employee is required to have a clean workspace in the office. In an instance where the employee is working offsite, at home, at a hotel, etc., the employee is required to have a clean workspace for virtual meetings, internally or externally with clients, vendors, etc.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is frequently required to use hands to finger, handle or feel. The employee is occasionally required to reach with hands and arms. The employee is occasionally required to climb, balance, stoop, kneel, crouch or crawl. The employee must also occasionally lift and move up to 15 pounds.

Specific vision abilities include close vision and color vision.

Position may require remaining in a stationary position, often sitting for prolonged periods.

Position Type/Expected Hours of Work

This is a full-time position (40 hours). Workdays are Monday through Friday, work times are dependent on department, projects, and supervisor’s request and approval.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Travel

Capacity for occasional travel to local and national job sites

 Benefits & Incentives

• Insurance
  • Medical 100% sponsored by employer
  • HSA with Company contribution
  • Flexible Spending Accounts
  • Vision
  • Dental
  • Life & AD&D policy 100% sponsored by employer
  • Short term disability 100% sponsored by employer
  • EAP
  • Voluntary add-on policies & eligibility
• 401(k) with generous company match
• Paid Time Off
  • PTO with rollover potential
  • Bereavement
  • Jury Duty
• 9 Paid Holidays
  • New Years Day
  • Synergi Day
  • Good Friday
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving
  • Friday after Thanksgiving
  • Christmas
• Wellness Benefits
• Continued Education/Professional Development Allowances

Company Culture & Perks

• Career growth & development
• Giving back initiatives to the community
• Employee recognition programs
• Happy hours
• Company parties, celebrations, and catered lunches regularly throughout the year
• Raffles, trivia, etc. throughout the year with prizes
• Lunch & learns
• Quarterly team building
• Quarterly company updates from CEO