Senior Executive Assistant

Synergy Direct is looking for a Senior Level Executive Assistant with proven experience in hospital settings, supporting at least 4 C Suite executives.

The right Senior Executive Assistant must have:

• Must have worked for a minimum of 3 years as an Administrative Secretary, Senior Administrate Secretary, Executive Assistant, or Senior Executive Assistant in a hospital system before
• An AA or Bachelors Degree or higher
• Self-sufficient and pro-active
• Proven experience with project management and event planning
• Experienced with coordinating travel and must be open to traveling as needed to conferences
• Previous experience working with a board of directors is preferred

GENERAL SUMMARY

The Senior Executive Assistant will provide high-level administrative and executive support to four C-suite executives, ensuring the seamless operation of their day-to-day activities. This role includes managing complex calendars, coordinating travel arrangements, preparing meeting agendas and materials, and drafting correspondence. The Senior Executive Assistant will also handle confidential information, make independent decisions, and prioritize tasks based on the executives' goals and preferences.

In addition, the role will involve extensive communication with internal and external stakeholders, including senior leadership, consultants, and government agency personnel. The successful candidate will be responsible for organizing meetings, ensuring executives have the necessary materials in advance, and maintaining an efficient flow of information. This position requires a high degree of professionalism, initiative, and the ability to manage multiple tasks simultaneously while supporting special projects and organizational objectives.

JOB SPECIFIC KNOWLEDGE, SKILLS and ABILITIES
• Proficiency in Microsoft Office Suite, Word, Excel, PowerPoint, Access, Outlook and various hospital network programs.
• Excellent analytical and problem solving skills.
• Excellent decision making skills.
• Effective verbal and listening communication skills.
• Excellent written skills.
• Excellent stress management skills.
• Excellent time management skills.
• Ability to work independently with little or no supervision.
• Ability to effectively use technical devices such as photocopier, fax machine, scanner, laptop computer, VCR, LCD, and other technical devices.

Other applicable titles: Administrative Assistant, Executive Secretary, Personal Assistant (PA), Office Manager, Chief of Staff, Administrative Coordinator, Business Support Specialist, Executive Coordinator, Operations Assistant, Executive Support Specialist.