What are the responsibilities and job description for the Executive Receptionist/Administrative Assistant position at Synergy Healthcare Services?
Looking for qualified Executive Receptionist/Administrative Assistants to join our team!
We are seeking a polished, detail-oriented, and proactive Executive Receptionist/Administrative Assistant to serve as the face of our corporate office in Dunwoody, GA. This role is essential in delivering exceptional support to our executive team, staff, and visitors while ensuring seamless office operations. The ideal candidate brings a sophisticated blend of hospitality, customer service, and administrative expertise, with a proven ability to thrive in a professional environment. Experience working with executives is essential, and familiarity with HR, accounting, or payroll tasks is a valuable asset. This is a full-time, on-site position requiring presence in the office five days a week.
Are you interested, apply today!
Perks and Benefits
- Pay rate: Competitive pay, along with holiday pay and paid time off (PTO) program.
- Innovative Purchasing Program: We offer a purchasing program that allows you to buy thousands of products (technology, furniture, clothing, etc.) and pay over time. Zero interest, no credit check, no hidden fees.
- Access to online learning 24/7: Our Learning Management System offers over 1,500 courses for senior care, health and human services industry. Use it for free to help grow your own personal and professional development. Data base includes, MS Office and Leadership/Supervisory content. Available via computer or mobile, and many courses are offered in alternative languages.
- Phone and auto discounts: Up to 20% on employee personal wireless accounts and auto rentals through designated vendors.
- Employee Assistance Fund: You are always there for others. Let us be there for you. In unexpected catastrophic situations you can confidentially apply for help.
Major Responsibilities
- Executive Reception: Greet executives, visitors, and staff with warmth and professionalism; manage incoming calls, emails, and inquiries with discretion and efficiency, routing them as needed.
- Concierge Services: Act as a concierge for the executive team, coordinating daily lunch catering, setting up meeting spaces, and ensuring a welcoming experience for staff and guests.
- Office Administration: Maintain an impeccable reception area and office environment; oversee supply orders, manage mail and deliveries, and ensure office equipment operates smoothly.
- Shipping & Receiving: Assist with high-volume package handling, including sorting, stuffing, and posting outgoing mail daily, serving as a backup for logistics tasks.
- Event Coordination: Support the planning and execution of executive meetings, client visits, and internal events, arranging catering, room setups, and other details with precision.
- Team Collaboration: Partner with HR, accounting, and other departments on ad-hoc projects, leveraging cross-functional skills to enhance office efficiency.
Minimum Qualifications
- Experience: Minimum of 2 years as a receptionist, administrative assistant, or similar role, with direct experience supporting executives. Background in hospitality (e.g., luxury hotels, fine dining) and customer service is strongly preferred. Exposure to HR, accounting, or payroll tasks is a plus.
- Skills:
- Superior verbal and written communication skills, with a professional and articulate demeanor.
- Exceptional organizational and multitasking abilities, adept at managing competing priorities.
- Proficiency in Microsoft Office Suite required; familiarity with HR or accounting software preferred.
- Discreet, polished phone etiquette and a client-centric approach.
- Personal Attributes: Poised, approachable, and meticulous, with a proactive problem-solving mindset. Comfortable handling confidential information with the utmost integrity.
- Education: High school diploma or equivalent required; an associate or bachelor's degree in business, hospitality, or a related field is a plus.
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
