What are the responsibilities and job description for the Facilities Operations Coordinator position at Synergy Interactive?
Position Overview:
We are seeking a highly organized and detail-oriented Facilities Operations Coordinator to support the Workplace Experience team. This role involves assisting the Operations Manager and Facilities Manager with administrative tasks, workplace coordination, and event preparation to ensure a seamless office experience for all employees. The ideal candidate will have strong administrative experience, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
- Coordinate desk reservations and meeting spaces using booking software.
- Serve as the Facilities Services helpdesk coordinator, resolving workplace issues promptly.
- Manage expense reporting, invoice tracking, and vendor follow-ups.
- Provide front desk coverage, including welcoming guests and managing visitor systems.
- Create and maintain employee security IDs and access levels.
- Monitor and restock workplace supplies, manage furniture inventory, and support office reconfigurations.
- Ensure safety compliance, assist with security system testing, and prepare emergency protocols.
- Support event preparation, including logistics, materials, and signage.
- Schedule meetings, manage team calendars, and draft/proofread documents.
- Handle confidential tasks, manage independent projects, and represent the team professionally.
Qualifications:
- 3-5 years of relevant administrative experience.
- High school diploma required; bachelor's degree preferred.
- Strong organizational, communication, and multitasking skills.
- Ability to work independently and collaboratively in a dynamic environment.
- Commitment to inclusion, diversity, and teamwork.
