What are the responsibilities and job description for the Accounts Payable Specialist position at Synova Partners?
As a strategic management company we are passionate about redefining construction industry standards through innovation, collaboration, and exceptional service to our clients who collectively have been in the industry for over 35 years. Our company thrives in a culture that prioritizes flexibility, inclusivity, and professional growth. We believe in empowering our employees to achieve a harmonious work-life balance, while excelling in their roles.
We are looking for an Accounts Payable Specialists to join our dynamic finance team! This role is responsible for processing all invoices and payments for the company's accounts payable operations, ensuring that suppliers and subcontractors are paid in a timely and accurate manner, while maintaining precise records of all financial transactions related to the company's expenditures.
Key Responsibilities
- Review and process all incoming invoices to ensure accuracy, proper documentation, and adherence to company policies.
- Verify the legitimacy of invoices, including matching them to purchase orders and delivery receipts.
- Ensure invoices are entered into the accounting system correctly.
- Prepare and process payments for vendors, suppliers, and subcontractors.
- Ensure that payments are made in accordance with company policies and vendor terms.
- Monitor accounts payable aging reports and resolve any discrepancies or overdue payments.
- Maintain professional communication with vendors regarding payments, account issues, or discrepancies.
- Address and resolve vendor inquiries in a timely manner.
- Reconcile vendor statements and resolve any differences in a timely manner.
- Assist with month-end close process by providing necessary accounts payable data for the accounting team.
- Ensure timely posting of invoices and payments during the close process.
Qualifications
- High school diploma or equivalent
- 1 - 3 years in accounting or related field within the construction industry
- Strong understanding of General Ledger system and Accounts Payable processing
- Strong communication skills, both written and verbal, for interacting with vendors and internal stakeholders
- Ability to prioritize tasks and manage time effectively
- Strong organizational, analytical and recording skills
- Problem-solving skills and ability to manage multiple tasks under deadlines
- Detail oriented
- Proficient in Microsoft Office suite and basic accounting software