What are the responsibilities and job description for the Bi-Lingual Office Administrator position at Syntegra Services, LLC?
Job Title: Office Administrator
Location: Waltham, MA
Job Type: Full-Time
About Us: Syntegra Services is a dynamic commercial services organization with a commitment to excellence. To us excellence means providing a best-in-class experience for both our customers and our employees. We are looking for a motivated and organized Office Administrator to join our small but mighty business. If you are a motivated, organized office administrator
Job Summary: The Office Administrator will be responsible for overseeing the day-to-day administrative operations of the office. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will be proactive, resourceful, and able to handle a variety of administrative tasks with minimal supervision.
Key Responsibilities:
- Intake of work orders from both field and customers
- Handle incoming internal& customer correspondence, including emails, phone calls, and mail.
- Contract and Quote Creation
- Maintain and update office and field records, databases, and filing systems.
- Assist with the preparation of reports, and other documents.
- Onboarding of employees, vendors and new customers
- Perform other administrative duties as assigned.
Qualifications:
- Proven experience as an office administrator, office assistant, or relevant role within a commercial services environment
- Bi-Lingual or Spanish Speaking Proficiency
- Experience in CMMS systems (Service Titan, Service Trade, Maximo etc.)
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational, multi-tasking and time-management skills.
- Ability to work independently and as part of a team.
- Attention to detail and problem-solving skills.
Hours: 7AM-3PM
Benefits:
- Competitive salary and benefits package.
- Opportunities for professional development and growth.
- Friendly and collaborative work environment.
Please note this role is subject to a background check and drug screening
Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- On call
Ability to Commute:
- Waltham, MA 02453 (Required)
Ability to Relocate:
- Waltham, MA 02453: Relocate before starting work (Required)
Work Location: In person
Salary : $60,000 - $70,000