What are the responsibilities and job description for the Grant Compliance Specialist position at Syracuse Housing Authority?
DISTINGUISHING FEATURES OF THE CLASS
The Grant Compliance Specialist plays a critical role in ensuring adherence to HUD Choice Neighborhoods Implementation (CNI) grant requirements, regulations, and reporting standards. Under the supervision of the Director of Development, this position oversees the compliance processes related to fund disbursement, monitors grant-related expenditures, and ensures accuracy in reporting and financial management. This work involves responsibility for handling eLOCCS (Electronic Line of Credit Control System) submissions, preparing compliance reports, and maintaining meticulous records of all grant-related documentation. The specialist provides essential support to project teams, conducts on-site audits, and interacts with HUD representatives to maintain accountability throughout the grant lifecycle. The Grant Compliance Specialist may also coordinate the efforts of clerical support staff involved in related tasks and projects. Does related work as required.
TYPICAL WORK ACTIVITIES
- Processes funding requests and manages disbursements through HUD's eLOCCS system, ensuring all transactions align with grant provisions.
- Tracks fund drawdowns and reconciles eLOCCS records with internal financial systems, reviewing and verifying expenditures against approved budgets.
- Prepares, reviews, and submits regular compliance reports, financial statements, and performance metrics as required by HUD and other regulatory bodies.
- Develops and maintains a comprehensive electronic and physical filing system for grant documentation, including agreements, budget modifications, and official correspondence, ensuring documents are audit-ready.
- Monitors compliance with HUD's CNI grant requirements, providing guidance to Director of Development and other departmental staff on regulatory standards.
- Conducts on-site audits and internal control reviews to evaluate program compliance and recommends corrective actions as needed.
- Confers with Director of Development and other departmental staff to develop project timelines, outline milestones, and ensure timely submission of required documentation.
- Provides training for staff and stakeholders on HUD requirements and compliance standards, conducting workshops and informational sessions as necessary.
- Assists in internal and external audit preparation, coordinating responses to inquiries and ensuring accuracy in submitted information.
- Prepares detailed written reports, summarizing compliance findings, financial status, and suggested modifications to improve grant management efficiency.
- Analyzes cost / benefit aspects of alternative courses of action and prepares reports supporting recommendations for improved operational compliance and financial oversight.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS
MINIMUM QUALIFICATIONS
Open Competitive :
