What are the responsibilities and job description for the Executive Assistant I position at Syracuse University?
Job #
041537
Department Code
20701-6026
Department
VP Information Technology/CIO
Job Title
Executive Assistant I
Location
Syracuse, NY
Pay Range
$60,450 - $65,000
Pay Determination
Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level
S5
FLSA Status
Exempt
Hours
Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Job Type
Full-time
Campus
Syracuse, NY
Unionized Position Code
Not Applicable
Job Description
This position provides high level executive administrative leadership and professional support to the Information Technology Services (ITS) senior leadership team, including the Senior Vice President for Digital Transformation/Chief Digital Officer (CDO), along with the Associate Vice President and Chief Technology Officer (CTO). In addition to daily management of schedules and high-level communications, the position will be responsible for administrative support or oversight of various projects and initiatives across the University. This position also provides support in the revision, preparation, and dissemination of documents to University leadership including the Board of Trustees, requiring precision and discretion.
Education and Experience
- A Bachelor’s degree or equivalent combination or education and experience.
- Five (5 ) plus years of experience providing executive support and/or project management to senior executives.
Skills and Knowledge
- Highly organized with the ability to effectively multitask within diverse environments and situations.
- The ability to take notes, keep accurate records and history, and prepare correspondence and reports.
- Capable of initiating, carrying through and completing tasks under minimal supervision.
- Performs work with energy and drive while exploring other opportunities to contribute.
- Solid computer skills, and expert proficiency on the Microsoft Office Suite including, Word, Excel, PowerPoint, and Outlook.
- Demonstrates advanced skills and insight gathering and sorting key information. Demonstrates persistence, skill, and resilience throughout the process.
- Identifies and manages the appropriate level of inclusion indicated by the situation.
- Well versed in handling sensitive corporate and personnel information.
- Spends time on what is important; efficiently coordinates the efforts of others into priorities and goals and plans the time of others accordingly in order to accomplish goals.
Responsibilities
- Provide executive level administrative leadership and professional support using discretion and independent judgement.
- Manage executive calendars and schedule appointments.
- Provide support in scheduling and preparing for meetings, conferences and general administrative logistics.
- Analyze complex confidential information to brief and/or prepare reports for SVP/CDO; the AVP for IT/CTO; and ITS senior leadership team.
- Prepare email and other written correspondence as requested on behalf of the for SVP/CDO; the AVP for IT/CTO.
- Coordinate out of town travel for senior leadership team.
- Provide project management, oversight, logistic support, and/or other expert administrative support for a variety of projects including scheduling, coordination with internal and external partners, research, material gathering, preparation and review, and draft report writing.
- Administrative support for all department weekly and monthly meetings.
- General office management, including maintain workflow. Reconcile senior leadership university credit cards, answer incoming calls and correspondence using judgment and discretion.
- Interact with all levels of the University, including but not limited to, the Chancellor and Executive Team, Senior Academic leaders, Board of Trustees, Deans and Department Heads.
- Collaborate with individuals on campus and external advisors to record, track and report on progress related to various initiatives overseen by the SVP/CDO and the AVP for IT/CTO.
- Support department events including semester staff meetings, annual department events, Research Series Lectures, AI webinars, and various campus engagement initiatives.
Physical Requirements
Tools/Equipment
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
Salary : $60,450 - $65,000
