What are the responsibilities and job description for the Temporary Office Coordinator III position at Syracuse University?
Job #
041616
Department Code
21804-3101
Department
Languages, Literatures and Linguistics
Job Title
Temporary Office Coordinator III
Location
Syracuse, NY
Pay Range
$18.00 - $19.00 per hour
Pay Determination
Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level
00
FLSA Status
Non-exempt
Hours
40 hours per week Monday-Friday
Standard University business hours:
8:30am -5:00pm (academic year)
8:00am – 4:30pm (summer)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Job Type
Temporary
Campus
Syracuse, NY
Unionized Position Code
Not Applicable
Job Description
Provide administrative and clerical support to the Department of Languages, Literatures, and Linguistics.
Education and Experience
- Associate’s Degree or equivalent preferred.
- Two (2) plus years office experience preferably in an academic environment.
Skills and Knowledge
- Proficient in Microsoft Office Suite 365, including Word, PowerPoint and Excel; Cascade; Adobe Suite; PeopleSoft, MySlice.
- Excellent interpersonal skills.
- Knowledge of Syracuse University’s Policies and Procedures preferred.
- Strong organizational skills.
- Office experience helpful, as well the ability to work independently and handle confidential matters with tact and diplomacy are essential.
Responsibilities
- Perform administrative and clerical duties that require limited independent judgment yet some level of confidentiality.
- Coordination and submission, review and reporting of student academic forms; petitions, independent studies, and/drop forms; liaison with college recorders to ensure student information has been submitted; upload petitions to shared drive.
- Process major/minor declarations.
- Monitor Languages, Literatures, and Linguistics emails and triage student questions.
- Maintain department records of syllabi and office hours, upload to shared drive.
- Coordinate course evaluations and send to coordinators for distribution.
- Update department webpage with news, events, and announcements.
- Maintain office supplies and equipment; order inventory items and arrange maintenance for office equipment.
- Coordinate departmental receptions; make travel and hotel arrangements for guest speakers; design flyers for events; parking arrangements.
- Maintain reception area for main office; answer phone and take messages, greet students, faculty and campus visitors; answer inquiries; open main office daily; restock copiers and supplies in mailroom daily; sort mail.
- Schedule meetings.
- Maintain department bulletin boards and display cases with current information.
- Respond to general department inquiries.
- Forward inquiries to department representatives as appropriate.
- Other duties as assigned.
Physical Requirements
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
Salary : $18 - $19
