Sales Administrator - Somerset, NJ -Hybrid

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The compensation range provided is in compliance with state specific laws.  Factors that may be used to determine your actual rate of pay include your specific skills, years of experience and other factors.  

BENEFITS INFORMATION:

Who We Are- Gilchrist & Soames

Gilchrist & Soames is a leading personal care manufacturer of innovative bath products with an unwavering commitment to environmental stewardship and clean, skin-friendly formulations. Gilchrist & Soames specializes in packaging design & engineering as well as formulation development.

JOB SUMMARY

The Gilchrist & Soames Sales Administrator is the support liaison between the Sales team, Internal G&S Departments, and Customers.  This role is responsible for developing, managing, and delivering support services for the organization's sales force.   This highly visible role reports to the VP, Global Amenity Sales.  Professional business acumen is required as there is constant interaction with customers and internal company leadership.  Fiscal responsibility for managing customer and partnership rebates.  Social activity chair and team motivation coordinator.  File and efficient record-keeping skills are critical for the position.  Superior time management is needed to keep sales organization nimble and effective.

RESPONSIBILITIES

DIVISION SALES ADMINISTRATION

• Oversee Sales Activities to Build Improved Ways of Working.

• Organize Schedules, MICROSOFT TEAM Files, Folders, and Time Management Activities.

• Manage and Keep Record of Legal Contracts.

• Coordinate and expedite all stages of customer sample requests utilizing ZFORD online order system.

• Product Samples Lead: Ensure efficient Online Ordering and In-House Inventory Management in HQ Office.

• Maintaining records: Managing customer and partner profile information, and maintaining the customer database.

•  Providing customer service: Assisting the sales team in handling customer questions, requests, and complaints.

• Compiling reports: Organizing sales reports.

• Assist with new product NPIF set-up planning to ensure the identification of appropriate manufacturing schedules, goals, design, criteria, and cost.

• Provide a monthly global template for sales team owners to fill out and present at global connects.

• Assist in presentation slide development for Town Hall sales wins.

• Provide data on demand to compare historical data and trends utilizing G&S Sales Database Systems .

• Support in compiling data and creating charts and graphs for presentations upon request.

BUDGET AND FINANCIAL ORGANIZATION

• Process and keep Record of Customer and Partnership Rebates.

• Manage access and visibility of customer online portals to be able to pull information from customer databases.

• Monitor and review budgets every month to accurately project financials.

• Initiate Invoice Processing when needed.

• Work with the Finance team to ensure timely customer monthly and quarterly payment processing.

SOCIAL COORDINATION

• Team Event Coordinator.

• Tradeshow Management.

• Administration of Sales VP Calendar.

• Coordinate Top to Top Customer Onsite Meetings.

• Team Motivation and Morale Activities.

• Schedule Customer Meetings.

• Arrange Business Dinners

• Aid in Business Travel Planning.

EDUCATION

Bachelor’s degree or equivalent experience preferred.

EXPERIENCE

• Minimum of 3 years of office administration and sales-related experience.

• Experience in multiple functions and geographically dispersed teams appreciated.

• Experience in luxury goods, hospitality, or consumer products preferred.

Professional Skills

• Strong leadership skills with the ability to build, grow, and inspire individuals/teams; manage effectively up, down, and across the organization.    Recognizes and acknowledges the value others bring to the organization.  Exhibits an elevated level of trust and accountability.

• Excellent communication (verbal and written), interpersonal, and professional interactive skills are necessary to perform at a high degree of proficiency.  Ability to effectively present information and respond to questions from customers, management, and inter-department.

• A mastery of organization and project management skills, including the ability to plan, prioritize, and execute multiple initiatives/deadlines autonomously and shift priorities, as necessary.  Able to manage large and complex projects.  Uses time effectively.

• Well-developed strategic planning, business, and fiscal management skills (pricing, forecasting, budget planning)

• Analytical and technological skills in using sales productivity, performance, gross margin, and other related data.

• Strong listening, negotiation, and presentation skills.

• Relationship building – Ability to build and maintain strong relationships with customers, peers, and support staff.  Understand team dynamics; works well independently and within a team structure.  Capable of working with others proactively and constructively.  Works well with various personality types and supports diversity.

• Customer Service – responds promptly to requests for service and assistance as needed.

• Judgment – fact-based decision-making style and someone who recommends solutions at both a strategic and functional level. Exhibits sound and accurate judgment.

• Proficient use of MS Windows and Office (Word, Excel, PowerPoint, Outlook, CRM, TEAMS, NoteOne).  Familiarity with Phocas, Peoplesoft, and Salesforce.com preferred.

Physical Demands and Work Conditions

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear. The employee is frequently required to sit and reach with hands and arms.  The employee may occasionally lift and/or move up to 10 pounds. The noise level in the work environment is usually moderate.

OVERVIEW:

Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations.

We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We’re looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.

AFFIRMATIVE ACTION STATEMENT:

Applicants must be currently authorized to work in the United States.

We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.

This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.

Salary : $29 - $43