What are the responsibilities and job description for the Administrative Assistant position at System One Holdings, LLC?
Administrative Assistant
Location : Cherry Hill, NJ
Hours : Monday-Friday - 8 : 30 am - 4 : 30 pm
Administrative Assistant Job Responsibilities :
- Acts as first point of contact to respond to member inquiries, greet visitors, and manage routine member concerns / questions, or direct to appropriate department / company.
- Prepare and send information in response to member inquiries about the Association's programs, products, and services.
- Process registrations for educational programs, specialized conferences and meetings.
- Accurately and promptly process member changes, reactivations, office information changes, new applicants, office transfers, terminations, member payments, refunds, and all other applicable requests.
- Assist members with electronic lockbox support by assigning keys and lockboxes and troubleshooting related problems and questions.
- Facilitates retail sales and transactions for members.
- Work closely with bookkeeping / accounting / finance on all billing related matters.
- Perform member outreach calls and other outbound calls when necessary and / or requested.
- Maintain clean and orderly lobby and kitchen areas.
- Provide support to set up and clean up following onsite meetings.
- Perform administrative duties as assigned, including, but not limited to : word processing, photocopying, data entry, and processing mailings.
- Serve as liaison with outside bookkeeping firm :
- Provides reports, documentation, and other information as requested.
- Reconcile petty cash balances and replenishes as necessary.
- With management approval, facilitates disbursements required outside the normal timeframes and processes of the bookkeeping firm.
- Processes and distributes incoming mail.
- Performs other related duties as assigned.
Administrative Assistant Job Requirements :
