What are the responsibilities and job description for the Administrative Assistant position at System One?
Administrative Assistant
Work Schedule: Monday through Friday 7AM - 3PM, 3PM - 11PM or 11PM - 7 AM
Location: Henderson, KY 42420
Pay Rate: $18 Per Hour
Responsibilities
- Provide comprehensive administrative support to senior leaders, including managing email correspondence and preparing memos, letters, spreadsheets, forms, and faxes.
- Maintain organized filing systems, contact databases, employee lists, and inventory records.
- Oversee all shipping and receiving activities, including inventory reconciliation, daily/monthly reporting, and some logistics coordination.
- Handle daily office tasks such as distributing mail, email, voicemail, copying, filing, and managing confidential information.
- Coordinate the scaling in and out of dry fertilizer trucks and other shipments.
- Plan and organize meetings, including ordering catered meals as needed, managing event logistics, coordinating calendars, and processing expense reports.
- Record and update Bill of Lading (BOLs) in Excel for inventory tracking and accuracy.
- Perform daily inventory checks to ensure accurate stock levels.
- Ensure truck drivers are equipped with the required personal protective equipment (PPE) before processing their pick tickets.
Qualifications
- High school diploma or equivalent.
- Exceptional communication skills.
- Strong time management and organizational abilities.
- Proven ability to handle multiple tasks and prioritize effectively.
#M1
Ref: #223-Eng Orlando
Salary : $18
