What are the responsibilities and job description for the Administrative & Personal Assistant position at System One?

Job Description

Administrative & Personal Assistant opportunity to Construction Company Owner

Owner of this company is searching for an individual to support both personal and professional needs as a construction company administrator, rental property manager, and personal assistant.

Ideal candidate is someone familiar with or interested in learning about real estate and / or home building.
Looking for someone who is multifaceted that isn’t afraid to roll up sleeves when needed; punctual, efficient, and able to multitask and switch gears easily.
Candidate is local to the South Bay or in close proximity as all tasks are in the area and sometimes last minute.
Schedule : Monday through Friday 8 : 30-4 : 30 (30 hours per week) with the occasional after-hours and weekend responsibilities (tenant emergencies, rental showings). Some remote possibilities after training / trial period.

Property Management Responsibilities : 40% of workload

Property Management License not required; Owner has 3 rental properties in Redondo Beach, which include 13 units total.

Will serve as a main point of contact for all tenants, coordinate maintenance, property showings, and new leases.

Includes expense tracking with Google Sheets & QuickBooks, tenant file organization, scheduling with maintenance contractors, advertising & showing properties for rent, general tenant correspondence & building management.

Individual should be prepared to handle after-hours emergencies with tenants.

Accounting & Data entry.

Construction Company Administrator Responsibilities : 50% of workload

Company performs residential remodels and home building in the South Bay.

Candidate will assist in client and subcontractor correspondence by sending emails and making phone calls.

Maintain organization for client project files in Google Drive by creating finish schedules and compiling spec sheets.

Manage project accounting, create and send invoices, and track project expenses.

Source and order materials for projects.

Track hours and receipts for in-house laborers.

Accounting & data entry.

Personal Assistant Responsibilities : 10% of workload

Candidate will be expected to work out of home-office (partial remote option after trial period).

Expected to assist with personal tasks including, but not limited to; grocery shopping, running errands, placing online orders, coordinating with housekeepers and gardeners, and picking up mail.

Candidate should also be comfortable with large dogs and cats.

Potential after-hours work (checking on pets if Owner is out of town)

Skills / Software Requirements :

Proficiency in Google Sheets, MS Excel and QuickBooks.

Organizational skills are required daily in Google Drive and in physical office space.

Must have own car- job ,requires daily driving with occasional long-distance.

Professional skills; will regularly need to meet with clients and contractors in person.

Formal writing skills with the ability to draft professional correspondence and technical documents.

Confidentiality and discretion for handling sensitive business and personal information.

Comfortable with Apple Software / MacBook.

Ability to work with various design software’s (Adobe, AutoCad, Canva) and creativity a plus.

Attention to detail.

A Plus : Architectural plan reading, drafting, design, AutoCAD

Benefits :

Salary 2 Bonuses per year (June and December) = total 1st year earnings of $55K

47K at 30 hours per week (flexible hours)

Flexible PTO

Opportunity to gain experience in many areas including, but not limited to : residential real estate sales & leases, rental property & tenant management, residential home design and building, property ownership, tax filing and accounting.

Great mentor, manager, environment and opportunity.

Company Description

Each year, we place thousands of professionals in contract and direct hire roles with the nations top employers. Our recruiters have years of experience in professional, industrial and technical environments; thus, we have the contacts, experience and resources to make great career matches.

Company Description

System One, the recruiting company for this client is a leader in staffing solutions and recruiting. Our team has collectively over 75 years of recruiting expertise. System One has national exposure with over 50 offices and clients in every state. Each year, we place thousands of professionals in contract and direct hire roles with the nations top employers. Our recruiters have years of experience in professional, industrial and technical environments; thus, we have the contacts, experience and resources to make great career matches.

Salary : $47,000 - $55,000

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