What are the responsibilities and job description for the Document Control Coordinator position at System One?
Document Control Coordinator
Lake Mary, FL
Summary
The Document Control Coordinator will compile and maintain control records and related files. This position is responsible for information exchange between our company and Client/Vendor using document management software or using the customer provided document management system. The Document Control Coordinator will assist all personnel within the document control discipline in the day-to-day activities of Quality Control document control and also carry out general administrative functions for the Quality Control department.
Responsibilities:
Lake Mary, FL
Summary
The Document Control Coordinator will compile and maintain control records and related files. This position is responsible for information exchange between our company and Client/Vendor using document management software or using the customer provided document management system. The Document Control Coordinator will assist all personnel within the document control discipline in the day-to-day activities of Quality Control document control and also carry out general administrative functions for the Quality Control department.
Responsibilities:
- Provide assistance to all Quality Control Groups in relation to Quality Control, customer and vendor document control activities.
- Generate Document Transmittals and issue/distribute documents and inspection notices for Client review/approval.
- Monitor the flow of documents and inspection notices "to and from" different disciplines, highlight areas of concern to immediate supervisor and resolve the issues immediately.
- Organize document filing and retrieval in accordance with Quality Control procedures.
- Generate required reports on a defined schedule or as and when required.
- Monitor and track 3rd party inspection invoices, POs and budgets
- Monitor and track quality department manhours
- Assist with the generation of Calibration Certificate Document Packages for all projects assist, as necessary to generate/revise the HRSG quality record packages
- Help users with any questions related to the use of the document management software.
- Help users with converting documents to pdf formats.
- Inform Supervisor/Management of Project Document submission status.
- Coordinate the transfer of Quality Control technical documents
- Education and/or Experience: Minimum of Associates Degree in Business or Technical Discipline e.g. Engineering, Computer Science, from an accredited two year institution of learning or at least five (5) years related experience and/or training; or equivalent combination of education and experience with engineering, design and/or construction companies. Familiar with power generation or industrial processes in relation to document transmission and recording.
- Language Skills: Ability to write reports and business correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
- Mathematical Skills: Ability to work with mathematical concepts to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
