What are the responsibilities and job description for the Lead Administrative Assistant position at System One?
Job Title: Lead Administrative Assistant
Location: Henderson, KY
Top Pay: $20 - 28.00 per hour
Work Schedule:
- Monday through Friday, 7:00 AM – 3:30 PM
- Schedule may vary based on business needs, including up to 12-hour shifts, nights, and weekends during the busy season (March through May).
Job Description:
The Lead Administrative Assistant will play a critical role in supporting site operations and ensuring smooth administrative processes. Key responsibilities include:
- Training: Train Administrative Assistants on their duties and responsibilities.
- Accounting and Reporting: Perform site accounting tasks, including accounts payable, handling vendor invoices, purchasing card reconciliation, and generating monthly reports.
- Shipping and Receiving: Oversee all shipping and receiving activities, including inventory reconciliation, daily/monthly reporting, and logistics coordination.
- General Administration: Handle mail distribution, email, voicemail, copying, filing, faxing, and confidential information management.
- Truck Scaling: Scale in and out dry fertilizer and anhydrous ammonia trucks.
- Safety and Orientation: Assist with contractor safety orientation and permitting processes.
- Event Coordination: Order catered meals for meetings, organize events, coordinate calendars, and manage expense reports.
- Inventory Management: Input Bills of Lading (BOLs) into Excel for inventory purposes and check daily inventory.
- Compliance: Ensure truck drivers have proper PPE prior to receiving their pick ticket.
Required Skills and Experience:
- Proficiency in SAP 4 HANA and Microsoft Office.
- Basic computer skills.
- Knowledge of inventory management and supply chain processes.
- Strong organizational and communication skills.
#M1
Salary : $20 - $28
