What are the responsibilities and job description for the System One is hiring: Senior Event Planner in Atlanta position at System One?
ALTA IT is looking for a Senior Event Planner for a REMOTE long-term consulting role. This candidate must have a minimum of 7 years of event planning experience from anywhere up to 800 attendees. While this position is remote, there will likely be some travel to help onsite at bigger events. The client estimates around 3 times a year.
Duties and Responsibilities
For those meetings and events assigned, the following duties and responsibilities are expected :
- Oversight and planning of meeting and event logistics (space, hotel rooms, transportation, catering, etc.) for all assigned meetings.
- Development and management of documented centralized meeting and event planning standard operating procedures. Documentation of processes and procedures.
- Prepare, submit, and evaluate requests for proposals for meetings held in offsite facilities to ensure adequate space, proper setup and catering requirements. Review said contracts and advise on negotiations with Associate Director, Meetings and Corporate Events. Follow Procurement procedures for review, approval of contracts and related budget spend.
- Assist with revising and updating meeting information page on corporate intranet to include relevant information for staff on meetings, processes and procedures.
- Create diagrams and seating charts for events, as required, based on needs for each event.
- Work with corporate support team to assist with registration process for various meetings and workshops across the U.S. and Canada; including, but not limited to composing announcements, creating registration forms, managing the registration process and retaining registration records.
- Familiarity with Workday : Review and approve meeting and workshop invoices and submit to finance department for payment in conjunction with business unit, following procurement procedures.
- Collaborate with all departments’ administrative support on all meetings and event logistics, including coordination with Facilities team for any events hosted in DC office.
- Conduct post-event reviews to solicit customer feedback and areas for improvement.
- Be familiar with and adhere to Information Technology Security Policies and procedures.
- Other duties and responsibilities as assigned.
Qualifications
The successful candidate will have :
Other
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