What are the responsibilities and job description for the Senior Staff Assistant position at System Studies & Simulation, Inc.?
S³, Inc. is a rapidly growing woman-owned small business founded in 1991, headquartered in Huntsville, AL, that provides technical, programmatic, and logistic services to U.S. Department of Defense, other U.S. Government agencies, and Partner Nation militaries, co-located with Government requirements. The S³, Inc. staff is 70% veterans. The company operates under an ISO 9001/AS9100 certified Quality Management System.
S³, Inc. has wholly owned subsidiaries that expand the customer base and increase our annual growth rate: KBFS – provides aviation pilot training, heavy lift, aircraft maintenance, and related aircraft services to Government and commercial requirements IAW multiple FAA certifications; S3I – provides OCONUS FMS technical services, maintenance, and aviation platform training; and GLSS – provides SCA/CBA contract aviation maintenance.
S³, Inc. and its subsidiaries are recruiting to expand and develop Corporate Operations for contract growth. At S³, Inc., we are proud to offer above-industry standard benefits and encourage our team members to build a fulfilling career with our mission-focused leadership. Come work with us and let's build something great together!
S³, Inc. is seeking a senior Staff Assistant to support the C Suite Executives at our corporate HQ in Cummings Research Park, Huntsville, AL.
This is not a teleworking position.
A senior citizen returning to the workforce is welcome.
Description:
This Staff Assistant performs high-level administrative support to the C Suite Executives and corporate headquarters departments of a federal contractor. Plans and conducts assigned administrative tasks and projects which are broad in nature. Applies independent judgment and originality in the solution of problems. May supervise other supporting staff. May supervise lower level employees.
Responsibilities:
- Creates a variety of documents and correspondence, processes corporate forms, performs data entry, establishes and maintains records.
- Assists in task order proposal text writing, creates meaningful graphics, consolidates reviewer comments, proofreads proposals, and assembles written and electronic proposals for delivery.
- Receives and processes standard materials appropriate to assigned department.
- When appropriate, resolves complex administrative problems and answers inquiries concerning activities and operations of department/division.
- Receives inquiries and requests from the general public and business community, through friendly, professional customer service skills, ascertains the customer's needs and provides appropriate assistance and information; responds to escalated customer service issues.
- Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
- Works with Corporate purchasing agent to stock and distribute office supplies.
- Performs standard, routine bookkeeping functions, which may involve general billing and cash receipt and accounting activities.
- Performs other duties as directed.
Qualifications:
- Total of 15 years related team leadership or administrative management, and five (5) years of experience at the federal contractor corporate level supporting senior-level executives. Self-starter, research intuitive, team leader.
- Eight (8) years of military experience, of which four (4) were in leadership roles, is a plus.
- Performed under a quality management system based on ISO/AS9100 certification or similar quality management system.
- Skilled at level 4 out of 5 with Microsoft Suite software (Word, Excel, Outlook, and PowerPoint).
- Experience in a human resources-related role, including recruiting, and Benefits for a federal contractor is a plus.
- Ability to work 50 hours/week - as needed.
- Experience with Costpoint accounting is a plus.
- Secret Clearance or the ability to obtain one.
Systems Studies and Simulation, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Company: S3
