Administrative Assistant/Project Coordinator (Pharma/Healthcare)

Main Purpose Of Role

Onsite interview needed

Onsite role

• Associates degree with some yrs of exp will also work
• Maintain actions items and stay on task
• 2 or more yrs exp needed
• Wont be doing a lot of writing
• More of a coordinator role
• PowerPoint, outlook, MS office tools and word exp needed
• Report to site manager and 10 diff manager level people
• Scheduling meetings and helping ith simple projects
• Coordinate Site events
• Ordering food and organizing rentals and catering
• Some one who can work with production, leaders and managers
• Should be able to take notes
• General admin work and organizational skills
• High school with 2 yrs exp
• Bachelors degree will be considered

Summarize the main purpose of the role.

• We are recruiting for a Site Coordinator to join our team in the St. Paul, MN location.
• In this role, you will be providing general support to our Woodridge site staff and leadership by coordinating, planning, and organizing site events and corporate initiatives and providing operational support as listed in primary responsibilities.
• Additionally, you will provide basic administrative support to the Site Director.
• May provide back up support to higher-level management as needed.

Main Responsibilities

• Lead, plan, coordinate, and participate in various Client events and employee activities, such as team building and employee recognition events, employee giving campaigns, etc.
• General daily administrative functions including answering phones, calendar management, scheduling travel, meeting scheduling, scheduling caterings, ordering supplies, onboarding of new employees, processing expense reports, meeting/event planning, creating, or modifying business documents, preparing presentations from source materials, handling teleconference setups, and acting as a liaison for remote access issues
• Works with managers on extremely confidential activities of moderate to high complexity and must follow problems to resolution.
• May assess and offer solutions to site logistics challenges.
• Uses and understands Microsoft Office Suite and other business-specific software including, but not limited to, Concur (travel and expense system), Workday (employee database, performance management), Kronos (time keeping) and Outlook (calendaring and email). Creating and maintaining presentations and spreadsheets .
• May assist with posting visual communications on site (business metrics, announcements, site calendar). Uses intermediate to advanced software skills to perform work assigned.
• Act as public relations point of contact for the Woodridge site
• Partners and works closely with various internal stakeholders such as operations, HR, and talent acquisition
• Support site management to implement business objectives and initiatives.
• Works closely with senior management to ensure pertinent issues, changes, and updates are communicated.
• Interacts with outside vendors to communicate and coordinate site requirements.
• Data is typically employee-level or one-dimensional.
• Receives and responds to routine correspondence which may have confidential or business-sensitive information.

Qualifications

• High School Diploma / GED
• An equivalent combination of education and work experience

Experience

• Minimum 3 years
• Previous admin experience or equivalent.
• Must have a minimum of 2 years of business experience in a professional environment.
• Operates with general instruction and some supervision.
• Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Job Type: Contract

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Scheduling meetings and helping ith simple projects: 2 years (Preferred)
• answering phones, calendar management: 2 years (Preferred)
• Administrative Assistant or Project Coordinator: 2 years (Preferred)
• Coordinate Site events: 2 years (Preferred)
• General admin work and organizational skills: 2 years (Preferred)

Ability to Commute:

• Saint Paul, MN 55117 (Required)

Work Location: In person

Salary : $20 - $22