Receptionist

Note that candidate will start as soon as selected and has cleared onboarding.

Job Summary:

• Seeking a friendly and professional Contingent Receptionist to join our team on a temporary basis. The ideal candidate will display professionalism in speech, writing, and attire.
• This candidate will be responsible for managing front desk operations, greeting visitors, and providing administrative support to ensure smooth office operations.
• This position is nonexempt and primarily serves as a back-up for the reception desk during breaks, lunches, and any out-of-office periods, requiring routine supervision.

Key Responsibilities:

• Greet and welcome visitors with a warm and professional demeanor.
• Provide information to employees and visitors and determine the nature of a guest's visit.
• Answer and direct phone calls to appropriate personnel using a computer-based switchboard and/or multi-line phone console.
• Take and distribute accurate messages via email, text, and written communication, including handling consumer escalations.
• Send preregistration invites to expected visitors and assist them with signing in to the digital visitor management system upon arrival.
• Provide temporary day badges as appropriate.
• Maintain a clean and organized reception area.
• Manage incoming and outgoing mail and packages.
• Perform miscellaneous basic office work activities such as typing, organizing, receiving and distributing mail, photocopying, filing, and scanning.
• Assist with scheduling appointments and meetings.
• Provide administrative support to various departments as needed.
• Perform other duties as assigned.

Qualifications:

• Must possess strong vocabulary skills and demonstrate professional communication abilities.
• Ability to interact professionally with visitors and employees across Client Diabetes Care.
• Recognizes the importance of their role as the 'face' of Client Diabetes Care.
• Capability to stay calm under pressure.
• Dependable and punctual.
• Professional and presentable appearance and demeanor.
• Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel).
• Effective multitasking and task prioritization skills.
• Flexibility to adapt to changing environments and tasks.
• Ability to handle sensitive information with confidentiality.
• Previous experience in a receptionist or administrative role preferred.
• Experience in customer service or hospitality is beneficial.
• High school diploma or equivalent.
• Must have reliable transportation and be able to drive within a 1-mile radius of the campus as needed.

Working Conditions:

• May require travelling less than 1 mile between campuses to cover reception desk and/or fulfill assignments using own vehicle.
• Business office environment.
• Will receive on the job training.

Job Type: Contract

Pay: $25.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Pharma or medical device or biotech or healthcare industry: 3 years (Preferred)
• receptionist or administrative: 2 years (Preferred)
• customer service or hospitality: 2 years (Preferred)
• Greet and welcome visitors: 1 year (Preferred)
• Answer and direct phone calls: 2 years (Preferred)

Ability to Commute:

• Alameda, CA 94501 (Preferred)

Work Location: In person

Salary : $25 - $28