A/R and A/P Specialist

Job Summary:
The AR and AP Supervisor is responsible for supporting the Accounting Manager in maintaining and overseeing the organization's accounting functions related to Accounts Payable and Billing. This role requires managing daily financial operations, processing invoices, reconciling accounts, and ensuring accurate financial reporting. The position plays a critical role in ensuring efficient financial processes and maintaining compliance with company policies and regulatory requirements.

Key Responsibilities:

Daily:

• Open and process mail, separating invoices for coding and approvals.
• Code operating invoices according to budget categories and obtain department approvals.
• Enter invoices into the accounting system and process daily checks for review and signatures.
• Manage and process employee and attorney expense reimbursements, including check processing.
• Maintain corporate credit card transactions by collecting supporting receipts and entering data into the accounting system.
• Obtain W-9s and set up new vendors in the accounting system.
• Handle trust transfers and maintain daily positive pay with financial institutions.
• Research and report on vendor inquiries as requested by management.
• Process the full billing cycle for assigned attorneys, including manual and flat-rate billings.
• Handle pre-bill processing, invoice edits, and monthly accounts receivable reporting.
• Assist attorneys with trust balance management and provide trust reports.

Weekly:

• Process recurring invoices and secure department approvals.
• Manage and process UPS invoices, including client charges.
• Handle global and international vendor payments.

Monthly:

• Research outstanding checks for all bank accounts and resolve items over 60 days.
• Prepare aged accounts payable reports and research discrepancies.
• Post expense reclass journal entries.
• Update and publish budget vs. actual expense reports, researching discrepancies.
• Reconcile depository accounts and fund them as required.
• Oversee AP Clerk responsibilities, including training and performance reviews.
• File sales and use tax returns online by monthly deadlines.
• Assist management with special projects as assigned.

Other Requirements:

• Process annual payments related to attorney state licensing and communication.
• Manage and file annual 1099 forms.

Minimum Education & Experience Requirements:

• High school diploma or equivalent.
• 2-3 years of accounts payable and billing experience.
• Experience with financial systems and accounting software.

Special Requirements:

• Strong proficiency with spreadsheets and word processing tools.
• Typing speed of 30-45 words per minute.
• Familiarity with accounting regulations and tax filing requirements.

Knowledge, Skills, and Abilities:

• Excellent organizational and attention-to-detail skills.
• Proficiency in accounting systems and Microsoft Office applications.
• Strong communication skills, both written and verbal.
• Ability to manage multiple tasks and meet deadlines.
• Problem-solving skills and the ability to work independently.

Additional Desired Characteristics:

• Familiarity with legal or professional services environments.
• Experience managing depository accounts and trust balances.
• Understanding of billing processes and client account management.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Cherry Hill, NJ 08002 (Required)

Ability to Relocate:

• Cherry Hill, NJ 08002: Relocate before starting work (Required)

Work Location: In person

Salary : $60,000 - $70,000