What are the responsibilities and job description for the Practice Assistant/Legal Assistant/Paralegal position at Systems Int Ltd?
Key Responsibilities:
- Accurately manage calendars, including court docketing, scheduling depositions, and setting up conference calls and video conferences.
- Coordinate travel arrangements for attorneys and prepare related documentation.
- Create and submit expense reports using the organization’s accounting system.
- Maintain contacts and update information within the CRM system.
- Assist with profiling emails and organizing files using the document management system.
- Prepare initial documents using standardized templates.
- Open new client and case files, using designated firm software as needed.
- Collaborate with other practice assistants to ensure coverage during absences.
- Other duties as assigned.
Minimum Education & Experience Requirements:
- Minimum of three years in a professional services setting, preferably in a law firm.
- High school diploma required; college degree is a plus.
- Litigation experience required.
- Familiarity with document management systems and e-filing procedures in the regional jurisdiction preferred.
Special Requirements:
- High technical proficiency and comfort with new software.
- Knowledge of medical terminology preferred.
Knowledge, Skills, and Abilities:
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
- Ability to manage multiple priorities in a fast-paced environment.
- Strong written and verbal communication skills.
- Ability to understand and apply policies, procedures, and specialized terminology.
- Effective problem-solving and anticipatory skills.
Additional Desired Characteristics:
- High attention to detail, excellent organizational abilities, and adaptability to team needs.
- Professional interaction skills with clients, staff, and legal professionals.
- Strong work ethic with the ability to handle sensitive information confidentially.
- Willingness to work overtime as needed.
Job Type: Full-time
Pay: $65,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to Commute:
- Princeton, NJ (Required)
Ability to Relocate:
- Princeton, NJ: Relocate before starting work (Required)
Work Location: In person
Salary : $65,000 - $70,000
