Practice Assistant/Legal Assistant/Paralegal

Key Responsibilities:

• Accurately manage calendars, including court docketing, scheduling depositions, and setting up conference calls and video conferences.
• Coordinate travel arrangements for attorneys and prepare related documentation.
• Create and submit expense reports using the organization’s accounting system.
• Maintain contacts and update information within the CRM system.
• Assist with profiling emails and organizing files using the document management system.
• Prepare initial documents using standardized templates.
• Open new client and case files, using designated firm software as needed.
• Collaborate with other practice assistants to ensure coverage during absences.
• Other duties as assigned.

Minimum Education & Experience Requirements:

• Minimum of three years in a professional services setting, preferably in a law firm.
• High school diploma required; college degree is a plus.
• Litigation experience required.
• Familiarity with document management systems and e-filing procedures in the regional jurisdiction preferred.

Special Requirements:

• High technical proficiency and comfort with new software.
• Knowledge of medical terminology preferred.

Knowledge, Skills, and Abilities:

• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to understand and apply policies, procedures, and specialized terminology.
• Effective problem-solving and anticipatory skills.

Additional Desired Characteristics:

• High attention to detail, excellent organizational abilities, and adaptability to team needs.
• Professional interaction skills with clients, staff, and legal professionals.
• Strong work ethic with the ability to handle sensitive information confidentially.
• Willingness to work overtime as needed.

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Princeton, NJ (Required)

Ability to Relocate:

• Princeton, NJ: Relocate before starting work (Required)

Work Location: In person

Salary : $65,000 - $70,000