What are the responsibilities and job description for the AR/AP Specialist position at Systems Limited?
Overview
We are seeking a detail-oriented and organized AP/AR Specialist to join our team. The ideal candidate will play a crucial role in managing billing processes, ensuring accuracy in invoicing, and maintaining customer satisfaction. This position requires strong analytical skills and a solid understanding of accounting principles, as well as the ability to communicate effectively with clients and internal teams.
Key Responsibilities:
Daily:
- Open and process mail, separating invoices for coding and approvals.
- Code operating invoices according to budget categories and obtain department approvals.
- Enter invoices into the accounting system and process daily checks for review and signatures.
- Manage and process employee and attorney expense reimbursements, including check processing.
- Maintain corporate credit card transactions by collecting supporting receipts and entering data into the accounting system.
- Obtain W-9s and set up new vendors in the accounting system.
- Handle trust transfers and maintain daily positive pay with financial institutions.
- Research and report on vendor inquiries as requested by management.
- Process the full billing cycle for assigned attorneys, including manual and flat-rate billings.
- Handle pre-bill processing, invoice edits, and monthly accounts receivable reporting.
- Assist attorneys with trust balance management and provide trust reports.
Weekly:
- Process recurring invoices and secure department approvals.
- Manage and process UPS invoices, including client charges.
- Handle global and international vendor payments.
Monthly:
- Research outstanding checks for all bank accounts and resolve items over 60 days.
- Prepare aged accounts payable reports and research discrepancies.
- Post expense reclass journal entries.
- Update and publish budget vs. actual expense reports, researching discrepancies.
- Reconcile depository accounts and fund them as required.
- Oversee AP Clerk responsibilities, including training and performance reviews.
- File sales and use tax returns online by monthly deadlines.
- Assist management with special projects as assigned.
Other Requirements:
- Process annual payments related to attorney state licensing and communication.
- Manage and file annual 1099 forms.
Special Requirements:
- Experience with financial systems and accounting software.
- Strong proficiency with spreadsheets and word processing tools.
- Typing speed of 30-45 words per minute.
- Familiarity with accounting regulations and tax filing requirements.
Join us in delivering exceptional service while ensuring accurate billing practices that support our business operations. We look forward to welcoming a dedicated Billing Specialist who thrives in a fast-paced environment.
Job Type: Full-time
Schedule:
- 8 hour shift
- Day shift
Application Question(s):
- Do you have experience working in legal or financial services?
- Billing and coding is required in this position, do you have experience with billing and coding?
Ability to Commute:
- Wildwood, NJ 08260 (Required)
Work Location: In person
