What are the responsibilities and job description for the Contracts Manager position at Systems Products and Solutions, Inc?
Job Title: Contracts Manager
Job Responsibilities:
- Administers complex contracts.
- Develops, reviews and implements terms and conditions of contracts to assure compliance with contracts.
- Evaluates contract performance to determine necessity for request of amendments or extensions.
- Negotiate terms, conditions, clauses, and prices of complex contracts for furnishing services, supplies, equipment or other material to the customer.
- Negotiate specifications, statements of work as defined by bidding strategy, terms and conditions and price of complex contracts or contract changes.
- Prepares bid packages in spreadsheet format, may develop pricing data, using input from functional departments and responsible for accuracy of calculations.
- Prepares and analyzes complex price proposals, financial reports and other data to determine reasonable prices, solicitations, terms and conditions.
- Coordinates solicitation package with technical groups to verify cost information and ensure Company management's comprehension of the statement of work.
- Prepare changes, extensions, renewed options, and similar features on existing contracts.
- Prepare subcontract agreements including negotiation of price, justification, work scope, terms and conditions.
- Prepares general correspondence such as letters of request for no-cost extensions, rent free use of government property, submission of revised proposals, and the like.
- Responsible for contracts close-outs.
- Supports proposal reviews and submissions by reviewing documents, participates in proposal kick-off meetings, proposal reviews, revises contract section of bid packages as required and reviews entire proposal to ensure FAR part 15 is followed before submission to customer.
- Interfaces with government and commercial officials and Company management to assess, evaluate and determine customer requirements, coordinate proposal contract activities.
- Negotiates with government contracting office including fixed price, cost-plus-fixed-fee, IDIQ and Time and Material contract types.
- Completes all required pre-contract documentation; Non-disclosure Agreements (NDA’s), and Teaming Agreements (TA), Memorandum of Agreements/Understandings (MOU).
- Monitors contract deliverables, maintains, contract files, prepares or updates contract reports, prepares and reviews Risk Management Documentation. Participates in establishment of bidding strategies to maintain a competitive posture that will result in a high capture rate of new business and assure acceptable profit levels with minimized risks while protecting Company interests and assets.
- Reviews and analyze complex solicitations, budgetary estimates and price proposals in accordance with labor, taxation, commercial and other applicable laws to determine reasonableness of prices, proposal terms and conditions.
- Ensures quality assurance and quality control procedures are followed to ensure the quality of work performed meets regulatory, contract and Company requirements.
- Responsible for Defense Base Act (DBA) and Worker’s Compensation Insurance.
- Ensures no Organizational Conflict Of Interest exists for the company on any Request for Proposals or other bidding documents before proposal/bid is submitted.
- Ensure SPS ethics and compliance programs are followed.
- Participate in Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA audits)
- Ensures compliance with internal customer procedures, such as government procurement regulations.
- Implements program plan requirements and coordinates or performs in-depth studies to determine optimum program plans.
- Assists in developing financial controls, procedures, systems and forecasting techniques to evaluate contract/program status and ensure compliance with government and customer requirements.
- Monitors progress of program requirements.
- Monitors cost performance against plans to ensure contractual cost obligations are met.
- Provides transactional and pricing support to programs including reviewing subcontractor and vendor invoices to verify costs and codes for payment, auditing employee travel voucher submissions and setting up labor categories and rates in accounting systems.
- Interfaces with subcontractors, vendors and customers as required.
- Monitors progress of program requirements.
- Monitors cost performance against plans to ensure contractual cost obligations are met.
- Adhere to the company’s AS9100 and QMS policies, procedures and guidelines.
- Other duties as assigned.
Ability to obtain a security clearance.
Education/Skills:
- A bachelor’s degree in business administration, Finance, Management, or related field from an accredited college or university and a minimum of ten (10) years of Contract and Subcontract Administration Experience.
- Prior supervisory experience required.
- Knowledge and understanding of FAR, DFAR, UCC, DCMA, and DCAA compliance.
- Experience with GSA Schedule/Task Order Administration.
- Possess strong analytic skills, excellent written and verbal communication skills, and able to comprehend verbal instructions.
- Ability to multi-task, handle multiple competing deadlines, pay extreme attention to detail, and self-starter.
- Willingness to work additional hours for special task assignments.
Experience
Required- A bachelor’s degree in business administration, Finance, Management, or related field from an accredited college or university and a minimum of ten (10) years of Contract and Subcontract Administration Experience.
- Experience with GSA Schedule/Task Order Administration.
- Prior supervisory experience required.
Education
Required- Bachelors or better
Skills
Required- Contracts
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
