Sales Coordinator

Job Description

Fast-paced, innovative company experiencing rapid growth.

We are a dynamic company who designs and builds luxury products and are looking for smart people to help us expand and exceed clients’ expectations. Our perfect candidate is smart, works efficiently, pays attention to the details, learns fast and finds creative solutions to every day challenges. We are seeking people who are ready to grow with our company and help us to become the industry leader, setting new standards through hard work and visionary ideas

Job Responsibilities:

This job includes but is not limited to:

• Sales Support & Contract Management:
• Prepares and manages all sales-related contracts and documentation.
• Ensures all necessary signatures are collected and contracts are filed properly in both digital and hard copy formats.
• Coordinates contract execution and ensures compliance with company standards.
• Works with third parties for select contracts and renderings when needed.
• Responsible for managing and organizing all sales administrative tasks and documentation.
• Sales Calendars, Scheduling, & Coordination:
• Schedules site surveys, discovery calls, presentations, and Zoom meetings for Sales Associates.
• Ensures all scheduling follows the company’s scheduling block system for consistency and efficiency.
• Manages the sales calendar, coordinates sales-related meetings, pass-offs, and deadlines.
• Coordinates sales-related events and ensures all deadlines are met in support of the Sales Manager and Sales Associates.
• Lead Distribution & Project Pass-Off:
• Tracks and distributes leads as directed by the Sales Manager.
• Ensures Sales Associates submit all required documents and photos before project pass-off to the Project Team.
• Works cross-departmentally with the Design & Engineering Team to obtain necessary drawings and pricing.
• Collects setback information from clients to ensure project feasibility.
• Tracks and updates all projects across internal systems to ensure seamless communication and handoff from sales to project management.
• Administrative & General Coordination:
• Maintains and organizes both digital and hard copies of sales folders, ensuring all project documentation is up to date and properly filed.
• Updates and maintains accurate project statuses across all platforms to ensure timely communication and handoff between departments.
• Multitasks across various sales-related administrative duties and ensures all checklists are followed thoroughly.
• Supports the sales team by handling all administrative work efficiently and ensuring compliance with internal processes.
• General Responsibilities:
• Tracks and organizes all sales processes to ensure the smooth transition of projects from sales to the project management team.
• Performs other departmental tasks as assigned to improve process efficiency and support the sales team in their goals.
• Provides regular status updates to ensure that the Sales Manager and Sales Associates are supported effectively.
  

Skills and Qualifications:

• 2-3 years of administrative experience in real estate or construction, with a focus on preparing and coordinating contracts.
• Strong organizational skills and ability to multitask effectively.
• Exceptional attention to detail and accuracy—detail orientation is essential.
• Excellent communication skills for cross-departmental coordination, comfortable holding others accountable to deadlines and deliverables.
• Proficiency with CRM systems, internal communication tools, and Apple products.
• Ability to work effectively in a dynamic, growing environment, balancing multiple projects simultaneously.
• Experience in the construction or luxury goods industry is a plus.
  
  

Behavioral Expectations:

• Self-motivated, takes initiative, and is assertive in following up on needed information.
• Adaptable and flexible, able to respond quickly to changing needs within the company.
• Strong time management skills and able to prioritize tasks in a fast-paced, high-growth setting.
• Detail-oriented, with a commitment to ensuring all tasks are handled thoroughly and accurately.
• Solutions-focused and positive, ready to overcome challenges proactively.
• Comfortable working cross-functionally to ensure smooth and efficient progress on contract-related tasks.
  
  

Work Hours:

• Full-time: Monday - Friday, 8 AM - 5 PM, with occasional nights and weekends as needed.
  
  

Benefits:

• Paid Time Off: Eligible for PTO starting after 90 days.
• Top-Tier Insurance: Comprehensive health, dental, and vision coverage, fully paid by the company after 90 days.
• Paid Holidays: Enjoy paid time off for all major holidays, including the Fourth of July, Labor Day, Memorial Day, Thanksgiving (and the day after).
• Holiday Closure: Company closes from Christmas Day through New Year's Day.
• Wellness Wednesdays: Participate in weekly mindfulness, and energy work sessions to support mental and physical well-being.
• On-Site Chiropractic Care: Bi-weekly chiropractor sessions on Wednesdays to promote wellness.
• Wellness-Focused Culture: Health and wellness are central to our culture, with resources and activities designed to support employee well-being.
• Collaborative Office: Work in a team-oriented, supportive environment located in the heart of Downtown Delray Beach.
  
  

Salary:

• $50k-$60k annually, based on experience.
  
  

Company Description

We are an innovative company with boutique design/builds in the luxury outdoor market.

We are looking for an enthusiastic person dedicated to growing our company and exceeding our clients’ expectations.

Our perfect candidate is a critical and creative problem-solver capable of working efficiently and independently. They are extremely detail-oriented, highly resourceful, and hardworking. In addition, they thrive in fast-paced environments, and assimilate quickly to evolving protocol and industry knowledge. Additionally, they are attentive multi-taskers capable of reporting to multiple managers.

https://syzygyglobal.com

We are an innovative company with boutique design/builds in the luxury outdoor market. We are looking for an enthusiastic person dedicated to growing our company and exceeding our clients’ expectations. Our perfect candidate is a critical and creative problem-solver capable of working efficiently and independently. They are extremely detail-oriented, highly resourceful, and hardworking. In addition, they thrive in fast-paced environments, and assimilate quickly to evolving protocol and industry knowledge. Additionally, they are attentive multi-taskers capable of reporting to multiple managers. https://syzygyglobal.com