What are the responsibilities and job description for the Administrative Manager position at T. Lemme Mechanical, Inc?
Company Description
T. Lemme Mechanical, Inc. is seeking an Administrative Manager to join our team at our Albany, NY based location. This role will be responsible for the management of all areas of the company’s accounting operations as well as the day-to-day office functions.
Job Description :
Oversee all aspects of accounting, including accounts payable / receivable, job cost accounting, reporting, and working with the CPA to complete quarterly and year-end financials
Prepare and submit monthly progress billings - AIA’s
Issue subcontracts
WBE / MWBE reporting and record keeping
Maintain Insurances and Bonding programs
Monitor OSHA 300 & 300A records and Workers’ Compensation cases
Qualifications & Skills :
Education & Experience : minimum 2-4 years of construction accounting background
Software Proficiency : Sage 100 project management software or equivalent, Microsoft Office (Excel, Outlook, Word)
Technical Skills : Strong understanding of A / P, A / R, general ledger accounting, and financial reconciliation
Analytical Ability : Excellent problem-solving and financial analysis skills
Attention to Detail : Ability to ensure accuracy in financial records and compliance with reporting standards
Communication & Interpersonal Skills : Strong ability to collaborate with vendors, clients, and internal teams
Independence & Initiative : Self-motivated, dependable, and capable of managing responsibilities with minimal supervision
Knowledge of HVAC industry practices and terminology is a plus
Salary range for this position is based on experience.
Position is full time 40 hours / week, onsite.
Benefits include medical, dental, vision, life insurance, paid vacation / holiday and retirement plan.
Strong organizational and time management skills
Experience with project documentation and coordination
Excellent communication and interpersonal skills
Proficiency in office software applications (e.g., Microsoft Office Suite)
Ability to multitask and prioritize tasks effectively
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