Training and Facilitation Coordinator

Overview

T-Solutions is the company people want to work for and with when seeking global services and innovative solutions. We employ highly qualified and uniquely skilled professionals committed to providing services with integrity. We are the preferred partner for delivering excellence and enriching our clients, employees, and communities.

Who We Are

T-Solutions is a woman-owned, veteran-owned business headquartered in Chesapeake, Virginia, that creates exceptional, responsive solutions to complex challenges for our global clients in government contracting.  We are an innovative, agile provider of specialized technical solutions and an exceptional cache of capabilities that enable mission-critical operations and decision-making. We provide expertise and guidance to help customers succeed in today’s defense, security, maintenance engineering, logistics, and business transformation era. Our core competencies are aligned with our customer's current needs, and those competencies anticipate and facilitate work with our customers to address their future needs. We are continually striving to adapt emerging and proven technologies further to enhance the abilities of our customers and partners.

Career Opportunity

Are you an organized and detail-oriented professional with a passion for delivering impactful training experiences? T-Solutions is seeking a skilled Training and Facilitation Coordinator to oversee the logistical and operational aspects of multi-week training sessions for up to 80 participants. In this role, you will be responsible for venue coordination, scheduling subject matter experts (SMEs), and ensuring all training materials and resources are up-to-date and ready for delivery. This position is in Norfolk, VA.

Essential Duties and Responsibilities

Venue Coordination:

• Research and secure venues capable of hosting up to 80 students for two-week training sessions.
• Ensure venues meet requirements for audio-visual (AV) equipment, seating, and overall accessibility.
• Coordinate with venue staff to set up and troubleshoot AV systems, room layouts, and other logistical needs.

Schedule Management:

• Develop and manage detailed schedules for SMEs, ensuring seamless coverage throughout the training.
• Coordinate travel, accommodations, and arrival/departure times for instructors teaching specific segments.
• Serve as the primary point of contact for SMEs, resolving any scheduling conflicts or logistical challenges.

Training Materials Coordination:

• Assist in updating, organizing, and distributing training materials, including presentations, handouts, and digital resources.
• Ensure materials are aligned with the latest curriculum updates and available for participants and instructors.
• Collaborate with instructional designers and SMEs to integrate feedback and improve course content.

On-Site Support:

• Provide on-site support during training sessions to ensure smooth operations, including set-up, check-in, and troubleshooting AV or logistical issues.
• Act as a liaison between participants, SMEs, and venue staff to address any immediate needs.

Administrative Duties:

• Track budgets related to venues, AV equipment, and other training-related expenses.
• Maintain attendance records, feedback forms, and session evaluations to assess training effectiveness.
• Prepare post-training reports summarizing successes, challenges, and recommendations for future sessions.

Travel

• This position includes a low level of travel.

Education, Knowledge, Experience, Skills, and Abilities Required

• A Bachelor’s Degree in Training and Development, Education, Business Administration, or a related field.
• At least five years of experience in coordination or facilitating training programs or events.
• Prior experience working with Subject Matter Experts and managing multi-week training programs.
• Exceptional organizational and multitasking abilities.
• Proficiency in scheduling software and tools such as Microsoft Outlook, Excel or project management platforms.
• Strong communication and interpersonal skills to work effectively with diverse stakeholders.
• Familiarity with Audio-Visual equipment and troubleshooting basic technical issues.
• Prior experience coordinating large-scale training events for government, military, or industrial clients is desired.
• Knowledge of instructional design principles and adult learning methodologies is desired.

Qualifications

• Active DoD Secret security clearance is highly desired; however, candidates eligible to obtain and maintain a DoD Secret security clearance will be considered. The selected candidate will receive a contingent offer if they do not hold an active clearance. A start date will be established once an interim Secret clearance is granted.
• Must be a U.S. citizen.
• Must maintain the capability to communicate with their supervisor or manager when not in the office.

Physical Requirements

• Sitting for long periods, standing, walking, crouching, and kneeling.
• Reaching, handling, and using equipment, keyboards, and mobile devices.
• Ability to lift items weighing up to 20 lbs.

T-Solutions is proud to be an Affirmative Action/Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. 

T-Solutions is proud to be a Veteran-Friendly Employer. T-Solutions does not discriminate against qualified applicants because of their status as a protected veteran or their relationship or association with a protected veteran.   This includes spouses and other family members.