Junior Program Manager

SUMMARY
The Junior Program Manager will coordinate and direct long-term or high-profile projects for the company from inception or final product or outcome.

 IN THIS ROLE, THE IDEAL CANDIDATE WILL

• Coordination of kick-off and review meetings
• Responsible for machine specifications and feasibility
• Coordinate design approvals
• Create and maintain project folder and timelines
• Develop and update Open Issues weekly
• Review designs for customer expectation, manufacturability, and/or cost savings ideas
• Communicate project information for customers and internal resources
  1. Accurately communicate correspondences
  2. Be concise and clear
• Tracking and approval of long-lead purchased items
• Release of integration kit to build
• Identification and notification of launch teams
• Preparation of customer quotations for revisions and/or assigned projects
  1. Authorized to submit quotes less than or equal to $2,500
• Documenting revisions internally
• Initiation of the Machine Sign off Procedure
• Coordination of Customer Approval packages
• Develops recommended spare parts list
• Participates in post machine shipment follow-up
• Responsible for controlling and maintaining appropriate records of customer property
• Responsible for compliance within QMS
• Any additional duties assigned by management

 
THE IDEAL CANDIDATE WILL HAVE THE FOLLOWING QUALIFICATIONS
Any combination of education and/or experience providing the required skills and knowledge for successful job performance will be considered. Typical qualifications would be:

• Bachelor’s degree in business, preferred 
• 1 – 4 years’ experience in project management or related
• 1 – 4 years’ experience in program management, engineering or similar

POSITION COMPETENCIES

• Technical Competencies:
  1. Process Discipline – Ensuring a consistent and accessible process cadence with thorough and uniform documentation across all projects, effectively managing scope, schedule, and budget according to established process flows.
  2. Project Change Management – Managing scope change within the organization and program effectively mediating the complexities of the change, ensuring that transition is smooth, stakeholders are engaged, and the organization achieves its strategic objectives with clear messaging.
  3. Time Management – Understanding the crucial skills of prioritization, developing and working with SMART goals, delegation, process tracking, avoiding procrastination, and work-life balance to effectively meet deadlines, enhance productivity and well-being, and ensure success.
  4. Adaptive Customer Communication – Tailored communication strategies based on stakeholder preferences and requirements with frequent transparent updates informing about progress, challenges, and changes being mindful of customer perspective and how we make them feel during our interactions.
• Leadership Competencies:
  1. Interconnectedness – Understanding of how the entire PMO and all of its various projects interrelate to the individuals project goals and priorities and how we can help each other.
  2. Feedback loops – Establishing mechanisms for solicitating, receiving, and integrating feedback from team members and stakeholders.
  3. Team Building – Fostering a cooperative and supportive team environment across organizational boundaries while establishing and maintaining trust with team and stakeholders to encourage ownership.
  4. Emotional Intelligence – Recognizing and understanding your own emotions and their impact on others while also having the empathy to understand and consider the emotions and perspectives of team members.
• Interpersonal Competencies:
  1. Communication Skills – Demonstrates clarity and conciseness in both verbal and written communication, ensuring the appropriate tone and delivery for stakeholders, team members, and customers. Follows up to confirm understanding and comprehension of the communicated message.
  2. Customer Focus – Commitment to understanding and meeting the needs of customers and stakeholders through building and maintaining relationships.
  3. Flexibility and Resilience– Being prepared to pivot thinking and strategies as new information or circumstances arise while maintaining focus and performance under pressure.
  4. Collaborative Planning – Collaborating with the broad team to gain perspectives and insights in the planning process to ensure alignment with all organizational stakeholders and our collective goals.
• Analytical Competencies:
  1. Data Analysis – Leveraging descriptive (open issues), diagnostic (lessons learned), predictive (risk assessment), and prescriptive (MJS) analysis techniques to make well-informed decisions, optimize processes, achieve objectives, and report findings in a clear, concise, timely manner.
  2. SWOT Analysis – Ability to assess strengths, weaknesses, opportunities, and threats related to the project and desired outcomes.
  3. Impact Assessment – Consideration of the broader impact of decisions on the organization as a whole.
  4. Reflective Practices – Regular review project outcomes and processes to identify areas of focus and areas to highlight lessons learned.

 
SUPERVISORY RESPONSIBILITIES
None

PERSONAL AND PROFESSIONAL ATTRIBUTES
The ideal candidate must be a rigorous analytical thinker and problem solver with the following professional attributes:

• Critical Thinking
• Time Management
• Complex Problem Solving

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 
BENEFITS

• Health and vision plan with employer contributions, beginning the 1^st of the month following hire date
• Health Savings Account (HSA)
• Healthcare/Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D Coverage
• Short and Long-Term Disability Coverage
• 401k Company Match
• Paid Time Off