What are the responsibilities and job description for the Administrative Manager position at Taco Truck Creative?
This position is responsible for overseeing key administrative functions, including Legal, HR, Insurance, General Administration, and providing executive support to the founders. The Administrative Manager will work closely with external partners and vendors to provide comprehensive support.
RESPONSIBILITIES:
EXECUTIVE ASSISTANT
- Provide direct administrative support to the three founders, including calendar management, travel arrangements, meeting coordination, and preparation of reports or documents as needed
- Manage communication on behalf of the founders, prioritizing emails and correspondence
- Assist in coordinating and organizing key meetings and company events
LEGAL
- Coordinate with external legal counsel for contract review and drafting as needed
- Manage company filings (LLCs, DBAs, trademarks, etc.)
- Ensure contract compliance and renewal with clients
- Organize and document Manager/Member meetings, including minutes and corporate record maintenance
HUMAN RESOURCES
- Oversee HR policies, including Employee Handbook, PTO, and Sick Time tracking
- Manage employee benefits (medical, dental, vision, 401K) in coordination with external vendors
- Ensure compliance with HR laws (State & Federal)
- Facilitate onboarding and off-boarding of employees
- Maintain employee records and ensure payroll compliance
INSURANCE
- Manage company insurance policies, ensuring adequate coverage and premium tracking
- Coordinate any insurance claims and follow-up
- Ensure the company is properly insured for business operations and key personnel
GENERAL ADMIN
- Organize company records and ensure proper documentation is maintained
- Assist in organizing company events
OFFICE MANAGEMENT
- Oversee building management and maintenance issues
- Manage office supplies and equipment purchases as needed
- Coordinate with external vendors and services for office operations