Fiscal Assistant

Located in the scenic Puget Sound area with nearby mountain ranges and Mount Rainier in the distance, Tacoma is surrounded by outdoor recreational opportunities such as hiking, boating and camping. Tacoma, Washington has been ranked as one of the most livable cities in the country, due to the increasing career opportunities, cultural diversity and community engagement, just to name a few.  
   
Tacoma Community College (TCC) was built on the ancestral territory of Coast Salish peoples, specifically the Puyallup and Squaxin Island Tribes. The 1854 Medicine Creek Treaty forcibly removed them to Reservations to make way for colonizers; we recognize the privilege of utilizing this land has come at a great cost. We honor the resilience of the Puyallup and Squaxin Island people, who still live here, defend their rights, and contribute greatly to the well-being of our community. Our institution aims to increase partnerships and community ties with the local indigenous populations. Moreover, TCC stands in solidarity with Black Lives Matter and the Black community by further strengthening collaboration with the Black Student Union as well as community entities such as the Tacoma-Pierce County Black Collective, the Tacoma Urban League, and local black-owned businesses.   In addition, we strongly support the Stop Asian Hate movement and have an active Asian Pacific Islander Student Club as well as an Asian and Pacific Islander Faculty and Staff Coalition. TCC is committed to developing more culturally responsive curricula by infusing and incorporating more educational content focused on the lives, experiences, and contributions of Native, Black, Asian, and other marginalized communities. We continually strive to become an anti-racist institution.
   
We are specifically focusing on improved support for traditionally marginalized populations, including Black/African- American, Indigenous, People of Color, Dreamers, justice-involved, immigrants and refugees, Veterans, people with disabilities, and the LGBTQ community. To this end, TCC seeks applicants who:

• Value intellectual curiosity and innovative teaching
• Welcome difference and model respectful interaction with others
• Recognize and honor the important role that diversity brings to an educational community
• Are committed to educating a racially and socioeconomically diverse student population
• Are committed to teaching in a community college setting
• Care deeply about student success 
• Intentionally support and promote efforts related to equity, diversity, and inclusion
• Honor TCC’s mission promoting equitable access to educational opportunities
• Reflect the diversity of our community

• Process college payments (Purchase Orders/Procurement Cards/Invoice Vouchers/Voucher Distributions) to authorized vendors, contractors and others providing goods & services to the college.        
• Solve problems that arise within the work area.  
• Research & interpretation of OFM travel regulations plus development/creation of the TCC travel policy & procedure manual for publication on TCC website in order to process travel documents. Update new rules/forms/per diem rates whenever necessary for accurate information to be relayed to college personnel in a timely manner.
• Prepare & maintain A/P file to include, but not limited to, a pending payment file & an encumbrance file so information is readily available.  Prepare & maintain Travel ADVANCE log for the purpose of tracking money advanced to college personnel when on Official State Business for travel expenses plus collecting any moneys due TCC upon trip completion.    
• Assist Accountant with Positive Pay process plus electronic submission of TCC Bookstore and TCC college campus DOR taxes. Assist Budget Analyst with fielding inquiries via Budget Track regarding A/P expenditures, plus input, verify & monitor uploaded data.

• Contact vendors, purchasing office, budget managers and/or supervisors to obtain additional information, if necessary to process payments plus process liquidations upon payment of invoices or notification of purchase order cancellations. Research vendor claims and resolve problems related to accounts payable.  
• Assist in the input of all approved accounts payable documents to college’s accounting system.
• Interact with campus personnel at all levels and college vendors by telephone, e-mail or in person to accomplish the work required.
• Assist with responding to inquiries regarding A/P expenditures.  
• Provide routine clerical support such as making copies, running reports, and filing paperwork.
• Handle confidential materials and information.
• Perform other related duties as required

Duties of the position require knowledge, skills and abilities:

• Ethics, integrity and sound professional judgment. 
• An appreciation of diversity and the benefits of a commitment to cultural awareness and sensitivity in the workplace. 
• Ability to work independently and as a member of a team. 
• Excellent customer service skills including building and maintaining internal/external customer satisfaction.
• Effective verbal and written communication skills. 
• Have a thorough understanding of confidentiality.
• Ability to communicate effectively with students, staff and faculty, including excellent customer service skills in building and maintaining internal/external customer satisfaction.
• Knowledge of applicable fiscal guidelines, regulations, principles, and standards when processing transactions. Show evidence of dependability on the job - punctuality, prioritizing, and commitment. Ability to fill in on an as needed basis.

Duties of the position required experience:

• High school graduate or equivalent.  
• 15 quarter hours or 10 semester hours of college-level accounting or bookkeeping.
• 1 year of fiscal experience; equivalent education/experience may be substituted.
• Intermediate word processing and spreadsheet software experience. 

1. Tacoma Community College online application.
2. Cover letter and resume. In your cover letter indicate how your background and experience meets the qualifications for this position.
3. Copies of transcripts for all colleges and universities attended.

Salary : $20