What are the responsibilities and job description for the Administrative Specialist position at Tacoma Parks Foundation?

POSITION :

Administrative Specialist, Tacoma Parks Foundation

REPORTS TO :

Manager of Operations and Communications

HOURS :

Monday-Friday, 20- 25hours /

LOCATION :

Hybrid / Remote-office Tacoma

JOB TYPE :

Part-time, probationary period 90 days

PAY & BENEFITS :

20.00-$25.00 hourly; T

PF offers generous paid sick, vacation, and holiday leave.

Medical benefits not included.

TO APPLY :

Email resume and cover letter to

quinn@tacomaparksfoundation.org

resume review begins Feb 1 but will accept applications on a rolling basis until filled. Your cover letter should state your interest in this role, the Tacoma Parks Foundation and how you are able to manage several priorities at once.

Job Summary

Background

A great parks system is essential for a thriving community. The Tacoma Parks Foundation (TPF) is a 501(c)3 nonprofit that is a champion for Metro Parks Tacoma (MPT) and cultivates financial support and public engagement of Tacoma residents and the businesses and philanthropic communities as partners, collaborators, donors, and advocates. In concert with MPT, our vision is that people feel welcomed and invested in our parks, programs, and public spaces –leading to a more healthy, sustainable, and equitable community.

Opportunity

Under the direction of the Manager for Operations & Communications, this position is responsible for providing exceptional administrative, accounting, and database support, including inputting and retrieving donation and interaction data from the donor database, donation processing, preparation of donor acknowledgments, and general administrative support for the Tacoma Parks Foundation.

This position assists in supporting the W.W. Seymour Conservatory Foundation and Ft. Nisqually Foundation which may include accounts receivable and accounts payable, membership support, board support, and other duties as assigned.

Additionally, This position provides support for special events as required and assists with the MPT Memorial Bench Program as needed.

Duties and Responsibilities

Assist with donation processing for TPF, and its supporting foundations.
Provide data entry, action tracking, fundraising reports, and relationship information using Bloomerang (will provide training on Bloomerang if needed); send solicitation and acknowledgment letters.
Responsible for providing support to the TPF staff and supporting foundations with daily duties associated with fundraising, grants, corporate giving and campaign activities; board, committee and volunteer efforts; special opportunities and events.
Provide exceptional customer service to donors, community members, non-profit boards, and staff members. Respond to telephone and online donor inquiries, process credit cards, and ensure that donors receive prompt responses and adequate attention.
Assist with a donor membership program for W.W. Seymour Conservatory Foundation.
Work with staff to support the MPT Memorial Program as needed.
Work with TPF staff to schedule, support, and coordinate events and board meetings and take minutes for various meetings as needed.
Run donor and constituent mailings, including proofreading and editing, preparation of mailing lists, and sorting and stuffing of mail materials.
Perform other duties as assigned.

Knowledge, Skills & Core Values

Practices and demonstrates the values of the TPF Leader.

Continuously demonstrates the character, experience, humility, wisdom, cooperative spirit and discernment necessary to create trust, deliver results, and influence a positive work culture.

Maintains a commitment to serving others and proactively works to help those within their sphere of influence live up to their fullest potential.

Strong organizational skills, including the ability to multi-task and prioritize competing demands.

Passion, ability, desire, and readiness to work with diverse populations.

Ability to adapt to a constantly changing environment and manage through change with a high degree of emotional maturity and humility.

Exceptional / demonstrated communication skills (interpersonal, oral, and written).

Skill in developing high-quality emails and documents that are professional and clear.

Maintains confidentiality about donors.

Observe applicable safety requirements, use safety equipment provided, implement appropriate safety practices at all times and report immediately any unsafe working conditions or hazards

Minimum Qualifications for Education, Experience & Skills

Associate's degree in a relevant field preferred or equivalent comparable knowledge, skills, and experience.

Two years of database and administrative support experience.

Experience using fundraising databases (such as Bloomerang and / or Raiser's Edge).

Proficiency with Microsoft Office Suite and other commonly used technologies.

Strong planning, management and organization capabilities

Ability to travel as needed for meetings and events as required

A valid Washington State driver’s license or ID

Authorization to work in the US required

Ability to occasionally lift and / or move up to 40 lbs. – accommodations can be made

Ability to work some evening hours for special events (not often).

Disclaimer : The information presented indicates the general nature and level of work expected of this employee. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of the employee assigned to this job

Salary : $20 - $25

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