What are the responsibilities and job description for the Office Administrator position at TACTACAM?
Company Overview:
At Tactacam, we are a rapidly growing and market-leading outdoor products and technology company. With over 600,000 active customers worldwide and an expanding product line, we offer exciting opportunities for career growth and personal development. We invest deeply in delivering exceptional customer experiences, crafting moments that drive loyalty, brand connection, and long-term success. Join us at Tactacam, where innovation, adventure, and limitless possibilities await!
Job Overview:
We are seeking a proactive and resourceful Office Administrator to support the smooth operation of our office and facilities. This role encompasses a variety of responsibilities, including managing supplies and logistics, organizing facility upkeep, coordinating events, and handling calendar and schedule management. The ideal candidate will excel at organization, adaptability, and multitasking, ensuring the office operates efficiently and effectively.
Key Responsibilities:
Office Supplies & Inventory:
Manage and restock office supplies to ensure availability and efficiency for the team.
Track and fulfill team member requests for materials and resources.
Shipping & Logistics:
Learn and operate the UPS portal to process shipments, manage tracking, and schedule pick-ups.
Coordinate regular UPS pick-ups with the local carrier and oversee shipment accuracy. Place and monitor orders through third-party logistics (3PL) partners when needed.
Facility Maintenance:
Schedule and organize cleaning services to maintain a professional and tidy workplace. Ensure proper disposal of recycling and trash, handling light upkeep tasks as needed.
Calendar Facilitation & Organization:
Coordinate and maintain office-wide calendars to ensure efficient scheduling of meetings, events, and deadlines.
Assist team members in organizing schedules and resolving calendar conflicts. Event Coordination & On-Site Support:
Plan and coordinate on-site events, including scheduling and logistics.
Arrange and oversee meals for team members during on-site meetings, training sessions, or events.
Errands & On-the-Go Support:
Make occasional trips to local stores to purchase small items or handle urgent requests.
Qualifications:
Organized and Detail-Oriented: Ability to manage multiple responsibilities, meet deadlines, and maintain order.
Tech-Savvy: Comfortable learning new systems, including UPS shipping portals, and proficient in basic office software (e.g., Google Calendar, Microsoft Outlook, etc.). Adaptable and Reliable: A self-starter who can take initiative and adjust to changing priorities.
Effective Communicator: Strong verbal and written communication skills for coordinating with team members and vendors.
Valid Drivers License: Reliable transportation for errands and pick-ups. Preferred Skills:
Experience using shipping platforms (e.g., UPS portal) or working with logistics partners is a plus.
Prior administrative, event coordination, or facility management experience is beneficial. Working Conditions:
Occasional lifting of supplies or packages (up to 50 lbs).
Flexibility to perform a mix of desk-based and hands-on tasks.
Comprehensive Benefits Package:
Our benefits include Medical, Dental, and Vision coverage to ensure your well-being. Plan for the future with our 401k plan, and take time off to recharge with PTO. We've got you covered with Disability Insurance and Life Insurance too!
Location Limitations:
Please note at this time, we are not accepting applications from candidates based in Alaska (AK), California (CA), Connecticut (CT), Delaware (DE), Hawaii (HI), Louisiana (LA), Massachusetts (MA), New Mexico (NM), New York (NY), Oregon (OR), Washington (WA), Washington, D.C. (DC), Illinois (IL), or Wyoming (WY). We encourage candidates from other locations to apply for our open positions.
Equal Opportunity Employer:
Tactacam is an equal opportunity employer and does not discriminate against any applicant or employee based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or any other protected status. We are committed to providing
a fair and inclusive work environment for all, and we encourage individuals of all backgrounds to apply for our open positions. If you require reasonable accommodation during the application process, please let us know, and we will be happy to assist.
Join Tactacam and play a vital role in supporting a company that blends innovation, adventure, and cutting-edge technology!
