Event Coordinator

Events Coordinator/Manager

Reports to Event Manager

ESSENTIAL FUNCTION:

Events Coordinator at The Tahoe Beach Club ensures the highest level of service is offered to the members of TBC by providing personal, gracious, and professional service while exceeding their expectations. As the Events Coordinator you will be the lead in organizing, planning, and executing of all Club member, guest, and private events. In addition to the Events Coordinator, you will be responsible for all staff communications.

Event Coordinator Responsibilities

· Communicate daily with the Events Manager to ensure time management and implementation of Clubhouse events, internal communications, and Membership Services needs are met.

· Lead role in executing Banquet Event Orders, follow up, and implementation of Clubhouse special events and provide support for specific department events.
· Creates flyers, signs and promotional materials based on content provided by the external marketing company for Clubhouse signage and communications. Responsible for updates and accuracy of the content.

· Works with Events Manager to determine their event needs and the creation of banquet event sheets

· Set up and implement the Jonas Event module for billing and event sheet creation and organization.

Internal Club Communications Responsibilities (10%):

· Update Employee Communication Board to ensure all information is fresh and accurate.

· Assist Events Manager in the creation of internal materials needed for meetings and presentations.

Employment Commitments

• Always promote TBC in a positive way as its ambassador on or off property.
• Attend all relevant operational meetings.

· Adheres to all federal, state, and local laws regarding health, safety, and employment.

· Carries a positive and proactive attitude.

· Holiday and weekends required based upon Clubhouse needs and activities.

KNOWLEDGE AND SKILLS:

Experience:

• Previous experience as an Events Coordinator, Communications at a private club, or relevant corporate experience in related capacities preferred.
• College Degree preferred.

Skills and Abilities:

• Requires a high degree of professionalism, administration, organization, and flexibility, especially in terms of project and time management.
• Requires excellent oral and written communications skills.
• Possession of a valid driver’s license.
• Excellent multitasking skills, with a talent for problem solving.
• Excellent human relation skills, maintains a positive and proactive attitude and demeanor.
• Exceptional organizational skills with the ability to work independently, as well as with a team.
• Computer literate, possessing skills in all Microsoft Office applications, including high proficiency in Outlook, Word, Excel, PowerPoint, Publisher, Canva, Email Marketing/Social Campaign platforms, Zoom Presentation knowledge.
• Ability to function under pressure, set priorities and adjust to changing conditions.
• High work ethic, with sense of responsibility for the role filled within our team.
• Must be able to stay organized and work independently.

Physical Job Requirements

Lifting/Pushing/Pulling/Carrying

o This position requires an average amount of physical labor such as bending, stooping, walking, reaching, and standing.

o Should be able to lift and carry up to 25 lbs.

Bending/Kneeling

o This position requires an average amount of physical labor such as bending, stooping, walking, reaching, and standing. This position requires this type of activity throughout the shift.

o This position requires office and computer time, and thus, there can be long periods at a desk.

Job Types: Full-time, Part-time

Pay: $22.00 - $24.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 10 hour shift
• 12 hour shift
• 8 hour shift
• Evening shift
• Holidays
• Weekends as needed

Work Location: In person

Salary : $22 - $24