Administrative Assistant

Looking for an opportunity to manage the administrative tasks for a growing, tenured construction outfit? TAI Specialty Construction has an immediate opening for an Administrative Assistant to manage a wide array of office duties for multiple divisions within our construction group.

Here's a Taste Of What You'll Be Doing

• Time Sheet Administration: Receives all Time Sheets daily – resolves discrepancies with Div. Manager/Director, ensures receipt of all timesheets to Administration for payroll deadline.
• TAI-SCI Job Book Set Up and Maintenance: Upon receipt of Purchase Orders set up Job book that includes Proposal, Estimate, JSA’s, Time Sheets, PO’s, and Tracks costs.
• Maintain Safety Training and Equipment Log and Equipment Issue, Equipment Inspection – (Respirators, Electrical Gloves & Suits), and Coordinate Uniform Service with Cintas.
• TAI-SCI Coordinating with accounting to manage received material invoices and client invoicing, Issues purchase orders for larger equipment for projects (i.e. engineered equipment), and Maintain Purchase Order Log.
• Interface with Director and Division Managers of Service Divisions with regards to business/shop needs as required. Interface with field service technicians as required with regards to service ticket submittals.
• Greeting all visitors and clients to the office in a professional manner.
• Answering and directing phone calls to the appropriate staff members, screening calls, dealing with queries.
• Receive and sort mail deliveries, daily mail drops at post office and courier deliveries. Prepare outgoing mail for pick-up and notify appropriate personnel of shipment deliveries.
• Control inventory and order supplies relevant to reception area, supply closet, and kitchenettes.
• Maintain a tidy reception area, conference room, and provide general office upkeep.
• Coordinate all necessary building repairs with property management office.
• Coordinate travel arrangements for staff members and prepare travel vouchers
• Support the Administrative department with filing, copies, expense reports, credit applications, company credit card expense report submittals etc.
• Manage any issues that may arise with fleet vehicles; interfacing with insurance providers, maintenance service providers, and drivers.
• Monitor /track vehicle mileage logs and oversee the fuel program.
• Maintain FOB Access Security System for the shop.
• Coordinate with shop/lab cleaning service company.
• Coordinate Uniform Contract administration for TAI SCI service divisions. In addition to controlling uniform inventory, ordering supplies, and invoices.
  
  

You'll Be a Perfect Fit If You Have

• High School Diploma or equivalent is required.
• Minimum of three years of office administrative experience, preferably within the construction or technical services business.
• Excellent verbal and written communication skills.
• Must be organized and pay strong attention to detail.
• Candidates need to show initiative, be forward-thinking, and be a self-starter.
• Able to complete daily tasks without constant supervision.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
• Quick Books accounting software experience is preferred.
  
  

Compensation And Benefits Offering

• Pay: $20 - $32 an hour (based on experience)
• Annual Profit Sharing Bonus (variable depending on firm’s performance, employee performance, and tenure).
• PTO and paid holidays.
• Health benefits - Employee through family level coverage for medical, dental, and vision insurances. Company funded life and long-term disability insurances. Short Term Disability, FSA, HSA, EAP, and supplemental life insurances (employee – family) are also available!
• 401k with employer match.
  
  

If you're interested in learning more about TAI Engineering and what made us a top-20 partner to the manufacturing sector per Engineering News Record (ENR), please visit us at www.taiengineering.com.