New Hire Onboarding Coordinator

This role can be hybrid or remote - Washington State or Oregon residents strongly preferred. This New Hire Onboarding Coordinator will collaborate with multiple internal teams and new hires to facilitate a smooth and efficient onboarding process. This person will also perform duties to support the Talent Acquisition team. 

This role understands the values and mission of the organization and brings existing knowledge of both recruiting and hiring practices for licensed medical professionals. 

Responsibilities include coordinating new hire onboarding functions for multiple departments to ensure all information is shared in a timely and collaborative manner while also effectively communicating status changes across multiple departments.  

This person will also focus on relationship building with internal team members and act as a brand ambassador for new hires.  

What We Offer  

• Employees (and their families) Medical, Dental, Vision, and Insurance
• Life, AD&D and Long-Term Disability insurance
• Employee & family Physical Therapy benefits
• Parental leave
• PTO
• 6 paid holidays, 1 charitable giving day, and up to 2 personal days
• 401(k) and profit-sharing program
• Interactive Wellness Program with rewards for balanced, healthy living
• Potential Annual performance bonus   

How you will make an impact 

• Support multiple teams involved in the New Hire Onboarding functions, including drafting offer letters, initiating background checks, entering new hire details into the HRIS and more.
• Support Recruiting including refreshing job postings, scheduling interviews, maintaining reports and more.
• Communicate updates and status changes to internal teams, external vendors, and new hires.
• Assist new hires with onboarding paperwork including I-9s, credentialing documentation and more. 
• Spot areas for improvement and present recommendations to team leadership.
• Perform and support other related duties and projects as assigned in support of TAI’s mission and core values. 
• Other responsibilities as directed by Talent Acquisition and Human Resources leadership. 

Minimum qualifications 

• 1 years of professional experience working within a Talent Acquisition or Human Resources department - Preferably involving onboarding licensed medical professionals as new hires. Credentialing experience strongly preferred.
• 1 years of experience using an ATS, Onboarding or HRIS platforms (Dayforce or Greenhouse highly preferred).
• 3 years of experience heavily working in Microsoft suite.
• Experience using a variety of technical platforms efficiently with limited direction. 
• Experience effectively prioritizing tasks and pivoting in an environment where timelines can shift.
• Experience maintaining a consistently high attention to detail.
• Experience building and nurturing relationships, both internal and external.
• Strong communication skills including both written and verbal. 
• Exceptional skills related to time management, critical thinking, multi-tasking and organization. 
• Ability to work independently and effectively participate in a highly collaborative environment. 
• Ability to and commitment to maintaining strict confidentiality regarding sensitive data. 

Preferred qualifications

• Some familiarity with HR best practices would be beneficial.

Additional details 

• Ability to handle prolonged periods sitting at a desk and working on a computer. 
• Hearing and speaking to exchange information in person, over video or telephone. 
• Must have reliable high-speed internet. 
• Must be able to travel domestically up to 15%. 
• This role can be hybrid or fully remote, but residents of Oregon or Washington state residents are strongly preferred.  

Therapeutic Associates Physical Therapy is committed to equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex (including pregnancy, childbirth or related medical conditions), race, color, age (40 and older), national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, gender reassignment, protected veteran status, or any other basis prohibited under applicable federal, state or local law.