HR Administrator

HR Administrative Assistant

What You’ll Do | Key Accountabilities

• Greet and guide all visitors and employees.
• Responsible for doorbell system and letting visitors in.
• Responsible for responding to all incoming calls from internal/external clients.
• Managing and maintaining the call out process by retrieving voice messages and reporting absences and/or leaves to Supervisors.
• Processing all employee data/payroll change notices along with claim forms.
• Responsible for tracking when Leave paperwork was given to employee; confirming hours and years of employment for FMLA and then forwarding completed documentation to Benefits team for processing.
• Monitors and mails out required paperwork for any employee who experiences a separation from the Company.
• Partners with the HR Manager and HR Generalist to support projects or initiatives within the Department to include but not limited to: Preparing paperwork, making copies, filing, scheduling appointments, following up with Supervisors on necessary documentations, new hire/onboarding efforts, scanning documents.
• Responding to unemployment claims as needed.
• Assigning and tracking reserved parking spaces
• Coding absences in Leadtec
• Assisting with onboarding of new hires.
• Other projects or tasks as assigned.

What You’ll Bring | Skills & Experience

• 1 years of administrative experience (preferably in an HR department or high paced environment but not a requirement)
• Bi-lingual speaker is required (English and Spanish)
• Strong written and verbal communication skills
• Strong interpersonal skills
• Knowledgeable in Microsoft office products to include Excel, Word and Outlook
• Ability to adapt to a changing environment (i.e., increased volume of work, etc.) and keep a professional demeanor at all times
• Must be customer service oriented
• Overtime may be necessary during peak periods
• Must be detailed and deadline oriented
• Good problem-solving skills
• The ability to learn other related tasks
• Must have the ability and desire to perform in a team environment
• Perform projects and other duties as assigned
• Must maintain and protect employee information and employee confidentiality at all times

Work Environment, Physical & Mental Demands

• Ability to sit and work at a computer keyboard for extended periods of time
• Ability to stoop, kneel, bend at the waist, and reach daily
• Able to lift and move up to 25 pounds occasionally
• Must utilize visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment

Benefits

This role is eligible for healthcare including medical, dental and vision, retirement savings (401k with a company match), income protection programs such as life, accident and disability insurance, paid time off for sick leave, vacation, bereavement, jury duty, and holidays, wellbeing program, commuter, adoption assistance, education assistance, legal services, and employee merchandise discounts. For more detailed information go to mytbtotalrewards.com.

Note: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required and are not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job.