What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT SENIOR REPRESENTATIVE position at Tailored Management?
Job Title : Administrative Assistant Senior Representative
Location : Chicago, IL , 60661 (onsite)
Hours : Monday - Friday, 8am - 5pm EST
Initial Assignment Length : 4 Months (Extension is possible based on performance, attendance, and business need)
Benefits : Paid weekly, health, dental vision insurance available!
Responsibilities :
This position will be onsite in the Chicago, IL office. There is a potential for this role to evolve into a hybrid role - dependent on business needs after the first month.
Provides administrative support, with the majority of duties being high level administrative tasks, which may include planning / coordinating large events, meetings or conferences, screening inquiries or complaints as well as projects, and space planning. Performs budget preparation, scheduling, reporting and tracking information, a wide variety of complex meeting prep / presentations, as well as editing and composing correspondence. Work requires initiative and judgment in making decisions and knowledge of department and company policies and procedures.
Responsibilities :
- Provides executive administrative services for Market Growth Leader and local market leadership team, including calendar management, expense reporting, and other support.
- Produces and updates presentations and other materials, including editing in PowerPoint, Excel, and Word
- Performs meeting and event support, such as preparing meeting materials and notes, ensuring appropriate space set up and clean up, catering management, and any other projects as needed. May include large meetings or events with senior leaders, brokers, and clients
- Supports local community and civic affairs events, assisting with event planning, management, and break down
- Assists with various projects within a high traffic sales office, including office initiatives, mail and office supply management, and facility oversight
- Order all office supplies and promotional items and maintain the budget for management monthly and year-end
- Assists with printing requests, including printing, binding, and shipping materials
- May support segment-level administrative services projects in partnership with other local offices
- Communicates professionally and collaborates with internal matrix partners, brokers, and clients
- Backup other administrative professionals when needed
- Performs additional responsibilities as assigned
TOP 3 NON-NEGOTIABLE SKILLS :
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