Permit/Design Coordinator

Join the TAIT Team!
About TAIT
Welcome to TAIT, where innovation meets legacy! As a premier civil engineering, architectural design, and real estate development firm, we're not just shaping skylines; we're developing communities across the United States. Since our founding in 1964, TAIT leads the industry, TAIT leads the industry in designing master-planned communities, groundbreaking hospitality ventures, and cutting-edge urban infill projects. From industrial distribution centers to transportation networks, utilities, and public works, our work is at the forefront of progress. Join our team and unlock unparalleled career growth opportunities, comprehensive training, top-tier benefits, and a supportive work-life balance. Recognized as a Top Workplace since 2016, your journey with us promises to shape the future. Embrace flexibility with remote, hybrid, or in-person work arrangements, ensuring your success both personally and professionally. Your future begins here at TAIT.

Position Description
TAIT & Associates is seeking a Permit & Design Coordinator to work closely with the Directors in the PMO Group. As the Permit & Design Coordinator, your primary responsibility is preparing and assembling all applications/documents required for various Permit Submissions, as well as the submission and application tracking/follow up. You will also be responsible for assisting with administrative tasks such as updating project statuses, schedules, file storage/management and ad-hoc regulatory research. You will primarily interface with the PMO team, as well as clients and city/county building departments.

Essential Duties & Responsibilities

• Gather supporting documents internally and externally via software/email, complete applications, and submit them to local and state government agencies, primarily for building and construction permits.
• Regularly follow up on submitted applications, manage timelines, and communicate estimated completion dates to expedite approvals.
• Contact local governments to verify research findings, ensuring all permitting requirements, including forms and fees, are accounted for.
• Provide support for various permits, filings, customer communications, administrative project work, and internal tasks.
• Maintain organized and up-to-date systems, ensuring permit submissions reflect the latest information.
• Assist the project team with development projects from the Conceptual Phase through Construction.
• Conduct site feasibility studies and due diligence research.
• Support entitlement approvals and permit processing.
• Process and track permits across multiple projects.
• Collaborate with the Entitlements Director and Construction Document Director to meet project milestones.
• Follow up on design team deliverables to ensure project progress.

Minimum Qualifications

• Bachelor's degree in engineering or architecture.
• Proficient with Excel, Word, PowerPoint and Smartsheet.
• Prior experience with permitting
• Experience in administration, project coordination, and/or clerical work
• Excellent written and interpersonal skills - not afraid to make phone calls and over-communicate both internally and externally with clients and jurisdictions
• Strong organizational skills and attention to detail
• Ability to learn quickly and effectively

Preferred Work Experience

• Experience with site development coordination with government agencies, and design consultants
• Previous experience submitting plans to municipalities preferred.

Physical Requirements

• Attend meetings at job site locations, various municipalities (hearings) or TAIT offices.
• Ability to drive a vehicle to job sites or client meetings.
• Ability to lift and carry plan sets that can weigh up to 20lbs; cart provided for assistance.

Salary and Benefits
Salary range for position: $60,000/yr - $80,000/yr

Benefits

TAIT invests in you by providing a comprehensive compensation and benefits program along with the opportunity for professional growth and development. Our benefits package includes valuable and affordable options for health, dental, vision, employer paid life insurance, 401(k) with match, generous paid time off and other supplemental benefits. TAIT’s core value is its culture of kindness. With this, you’ll find a family-oriented environment and flexibility to manage work and life with a rewarding career. Here are some benefits you can find when you join the TAIT Team:

• Flexible Work Schedule Options - Remote, Hybrid, In-Person
• Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage)
• Dental Plans with little to no deductible
• Vision PPO plan that’s accepted widely from local offices to large retailers
• Company paid Life Insurance
• Voluntary Life, Accident and Critical Illness plans
• Dependent Care and Flexible Spending Accounts
• Employee Assistance Program
• Retirement plan 401(k) with employer match
• Paid time off to relax and recharge with vacation, holidays, and sick time.
• Annual memberships with Strava and Headspace for additional health and wellness benefits
• Maternity and Paternity leave time options to care for the newest little family members
• Support for professional growth and development.
• Corporate Lodging Program (CLC)

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TAIT is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes.

California Applicants - view the CA Privacy Notice here before submitting your application.

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