What are the responsibilities and job description for the Executive Assistant position at Tal-Ex?
TalEx is working with a large PR firm to identify an Executive Assistant for a direct hire role in New York, NY.
What you’ll do:
Administrative Support:
• Day-to-day administrative support for the Chief Inclusion & Diversity Officer (CIDO), including
calendar management, travel arrangements and expenses.
• Planning/support for internal and external meetings
• Arrange complex appointments, meetings, conference calls, with responsibility for coordinating
and confirming accompanying materials.
• Planning and organizing skills, with the ability to anticipate change, adjust responses accordingly.
• Project management, track and manage key outcomes for team meetings & strategic initiatives.
• Excellent time/project management expertise.
• Work quickly and efficiently; remain flexible to shifting priorities.
• Excellent writing, editing and verbal communication skills.
Partner Coordinator:
• Identify and assess potential strategic partners to support our client's Inclusion strategy, across all
constituencies.
• Develop a scorecard to assess, track and measure the effectiveness of key partnerships.
• Identify and categorize partnerships with other CMG and IPG entities to assess opportunity for
our client.
• Identify and categorize conference and speaking opportunities across the Ad industry and be-
yond.
• Engage with partners to understand offering and create a categorized database of potential part-
nerships.
Qualifications:
• Excellent verbal and written communication and collaboration skills.
• Experience in managing large or complex projects; comfort with ambiguity.
• Excitement about building new business units from scratch. A self-starter is a MUST.
• Good judgment and discretion to manage confidential matters.
• Essential traits: strong business acumen, decisiveness, sensitivity and credibility.
• Advanced computer skills, including Word, Excel, PowerPoint and Outlook. Keynote, InDesign or
Photoshop a plus.
• Skilled in managing the complex lives of C-Suite Executives.
• Creative in managing priorities, handling more than one task at a time, exercising distraction
• control with judgment and common sense.
What you’ll do:
Administrative Support:
• Day-to-day administrative support for the Chief Inclusion & Diversity Officer (CIDO), including
calendar management, travel arrangements and expenses.
• Planning/support for internal and external meetings
• Arrange complex appointments, meetings, conference calls, with responsibility for coordinating
and confirming accompanying materials.
• Planning and organizing skills, with the ability to anticipate change, adjust responses accordingly.
• Project management, track and manage key outcomes for team meetings & strategic initiatives.
• Excellent time/project management expertise.
• Work quickly and efficiently; remain flexible to shifting priorities.
• Excellent writing, editing and verbal communication skills.
Partner Coordinator:
• Identify and assess potential strategic partners to support our client's Inclusion strategy, across all
constituencies.
• Develop a scorecard to assess, track and measure the effectiveness of key partnerships.
• Identify and categorize partnerships with other CMG and IPG entities to assess opportunity for
our client.
• Identify and categorize conference and speaking opportunities across the Ad industry and be-
yond.
• Engage with partners to understand offering and create a categorized database of potential part-
nerships.
Qualifications:
• Excellent verbal and written communication and collaboration skills.
• Experience in managing large or complex projects; comfort with ambiguity.
• Excitement about building new business units from scratch. A self-starter is a MUST.
• Good judgment and discretion to manage confidential matters.
• Essential traits: strong business acumen, decisiveness, sensitivity and credibility.
• Advanced computer skills, including Word, Excel, PowerPoint and Outlook. Keynote, InDesign or
Photoshop a plus.
• Skilled in managing the complex lives of C-Suite Executives.
• Creative in managing priorities, handling more than one task at a time, exercising distraction
• control with judgment and common sense.