Office Specialist I

Job Title : Office Specialist

Temporary position with potential for permanent.

Under close supervision, provides a variety of routine clerical support services to various Authority Departments; performs other related work as assigned.

ESSENTIAL FUNCTIONS

Specific duties will vary with the department to which assigned. The following list of duties is a description of the types of work that may be performed and is not intended to be all-inclusive. The omission of a specific duty does not make it unacceptable if the work assigned is at the equivalent level.

• Answers and directs phone calls, voice mail and e-mail; greets visitors, clients and staff; responds to general questions; refers inquiries as appropriate; takes messages; distributes forms and explains their completion; provides information on Authority programs and related referral services
• Updates and maintains filing systems, including confidential files; sets up new files; receives, pulls and files documents and records
• Types correspondence, reports, memos, forms and related materials with accuracy, completeness and in compliance with departmental procedures
• Inputs, updates, searches and retrieves data using spreadsheets, computer databases and various automated systems
• Operates a variety of standard office equipment such as a personal computer, typewriter, phone, fax, calculator, copier, scanner or other department specific equipment
• Opens, dates, screens, sorts, routes and processes mail
• Prepares information packets and packets of required forms; maintains client / public information, brochures and supplies
• Schedules appointments; maintains a calendar
• Schedules meetings and makes appropriate arrangements such as contacting participants, reserving rooms, and assembling materials and documents
• Performs dispatching duties

MARGINAL FUNCTIONS

MINIMUM QUALIFICATIONS

KNOWLEDGE & ABILITIES

Talantage, LLC is committed to presenting candidates that contribute to an organizations culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our recruitment practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment. Learn More