Head of Facility

About us

Talent Garden is a leading digital skills academy in Europe, empowering individuals and organizations to thrive in the innovation ecosystem through diverse learning experiences. With online, offline, and hybrid courses, corporate programs and work and events spaces we offer an unparalleled vision to combine work life and learning.

Founded in Italy in 2011, Talent Garden has trained over 25,000 professionals in digital skills and business innovation, developed tailored corporate education programs for Fortune 500 companies, and built a network of 13 campuses in 4 countries, hosting over 4,500 innovators from startups, corporate labs, investors, and SMEs.

The role

We are on the lookout for a Head of Facility to join our Product team.
In this role, your mission will be to ensure operational excellence and seamless functionality across all Talent Garden campuses by overseeing facility management, compliance, and space-related projects in close collaboration with local teams. Alongside your coordination of all campuses, you’ll take direct operational ownership of our spaces in Milan.

Responsibilities

• Ensure Talent Garden campuses are well-maintained, clean, safe, and fully operational in collaboration with local campus teams.
• Oversee facility management activities including HVAC, plumbing, electrical systems, and security.
• Manage vendor relationships for maintenance, cleaning, and other facility-related services.
• Ensure compliance with local regulations, fire codes, and health & safety standards.
• Conduct routine inspections of our Milan campuses and address any maintenance issues promptly to ensure smooth operations.
• Collaborate with internal and external architects or designers to enhance workspace design and functionality.
• Oversee renovation and repair projects requiring technical expertise, ensuring projects are completed on time and meet safety and quality standards.
• Support facility budget planning and optimization of maintenance, utilities, and supply costs.
• Provide guidance and training to local campus teams and support onboarding for new operations team members collaborating with the RSPP.
• Cooperate with the RSPP in the writing of all Health & Safety documents, ensuring accuracy and compliance with current regulations.
• Ensure compliance with local regulations, fire codes, health & safety standards, and sustainability requirements.
• Coordinate with HR and regional HSE teams to ensure all employees are trained in fire safety, first aid, and emergency protocols.
• Organize and oversee evacuation drills and maintain up-to-date risk assessment documentation with the RSPP
• Ensure compliance with local building codes and real estate regulations, addressing any potential issues in collaboration with legal and real estate teams.
• Support negotiations and contracting processes with facility-related service providers, ensuring compliance with local building regulations and real estate terms.
• Advise on and help implement campus IT and digital infrastructure (e.g., printers, Wi-Fi) as needed.
• Identify and implement energy-saving initiatives and promote sustainability and waste reduction strategies.
  
  

About you

Ideally, you are a proactive, solution-oriented professional with at least 7 years of experience in facility management across multi-site operations and a collaborative, hands-on mindset.

On top of this, you are:

• A strong project manager, capable of leading complex renovations, relocations, and improvement initiatives across multiple locations
• Deeply knowledgeable in building systems, infrastructure, and relevant compliance requirements (e.g., HVAC, fire safety, H&S regulations)
• Confident in negotiating with vendors and external partners, balancing cost efficiency with service quality
• Experienced in managing and optimizing large-scale facility budgets and related operational costs
• Able to coach and support junior colleagues and local teams, fostering consistency and operational excellence
• A clear communicator with excellent stakeholder management and interpersonal skills
• Fluent in English at a native or near-native level – this is mandatory. Italian is strongly preferred. Any other European language is considered a plus
• Comfortable working in a fast-paced, international, and cross-functional environment, adapting to evolving business needs
• Naturally inclined to identify opportunities for innovation, sustainability, and continuous improvement in facility operations
• Based in Milan, with regular on-site presence at our campus to ensure close coordination with local teams and effective oversight of facility operations.
  
  

Perks and benefit

• Access to all our co-working spaces across Europe.
• Free access to all our Master courses.
• EdenRed meal vouchers and a €1,000 welfare budget to spend as you like (Italian employees only).
• Mum&Dad policy offering (even more) flexible remote work options for expecting parents, a €1,000 bonus, and additional leave for dads to bond with their child.
• An extra 6 working days of vacation each year, on top of local regulations.
• December 24 and 31 automatically become holidays when they fall on weekdays.
• Company-provided MacBook.
• Access to discounts, events, and networking opportunities at our co-working spaces.
• P.S. We’re pet-friendly, so you’re welcome to bring your furry friend to work!
  
  

Selection process

Submit your application. Send us your CV and feel free to showcase your personality. If you prefer a creative format, go ahead.

Response time. We’ll get back to you within 10 days if we’re a match. If not, we’ll still do our best to notify you promptly.

Initial video call. An initial video call with our Talent team will be scheduled to assess cultural fit. Make sure to check out our company page beforehand.

Next steps. For this role, there will be a couple of rounds of interviews, including at least one in-person meeting at one of our campuses. One step may include a project work assignment.

Final step. The last stage in the process is a call with our CEO.

At Talent Garden, diversity is our strength. We're committed to a safe, inclusive environment, welcoming applicants regardless of background. While we set high standards, we encourage individuals, especially women, not to let the fear of not being a perfect fit hold them back. We prioritize talent over traditional qualifications and invite passionate individuals to apply. Your unique strengths could make a valuable contribution to our team!

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