Mailroom Specialist

Job Title: Facilities Assistant/Mailroom

Contract to Hire

Location: Parsippany, NJ

Rate : $20/hr. on w2

Job Summary

This role supports facilities operations, focusing on mail and shipment processing, supply inventory management, and basic maintenance of business machines. The assistant will also handle deliveries, facilitate office setups, and assist with guest/vendor accompaniment.

Primary Responsibilities

• Mail and Parcel Handling
• Process incoming and outgoing mail, parcels, and freight.
• Use postage machines for outgoing mail and create labels via FedEx/USPS systems.
• Document shipment activities and coordinate shipments with other offices as needed.

Delivery and Office Support:

Deliver mail, packages, and office supplies to staff.

Manage office and kitchen supply inventories, including replenishment orders.

Assist in setting up cubicles/offices for new occupants.

Maintenance and Administrative Tasks:

• Provide basic maintenance for furniture and machines, and order necessary consumables.
• Act as an admin for Federal Express accounts.
• Cover Day Porter responsibilities and escort guests/vendors onsite.

Education/Experience:

• High school diploma or GED with one year of relevant experience.

Skills and Abilities:

• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency in reading/interpreting documents like memos, manuals, and safety rules.
• Basic MS Word and Excel knowledge.

Problem-solving and customer service skills to handle inquiries and complaints professionally