Personal Assistant

Position: Personal Assistant
Location: Boston, MA - Hybrid (Onsite 3-4 days a week)
Job Type: Contract
Duration: 3 months
Compensation: $44.83 per hour (DOE)

Job Description

• As a Personal Assistant, you will provide high-level administrative support to the VP, Head of Global Corporate Affairs.
• This role requires a proactive and versatile individual to manage various administrative operations, support business functions, and facilitate key company initiatives.
• You will serve as a liaison, contributing significantly to the client's mission to translate ideas into life-changing medicines.
• This role offers a dynamic and engaging work environment, providing you with opportunities to impact the effectiveness and efficiency of the team while contributing to critical the client's initiatives.

Accountabilities:

• Proactively manage all aspects of administrative and operational support.
• Drive effective calendar management to optimize schedules and handle inquiries from internal and external sources.
• Plan and orchestrate the VP s travel arrangements, including flights, accommodations, and visa requirements.
• Coordinate and schedule internal and external meetings, including liaising with key stakeholders, such as policymakers and advocacy groups.
• Organize administrative aspects of meetings, including agenda preparation, presentation development, and minutes documentation.
• Ensure confidentiality of sensitive information and maintain discretion in daily operations.
• Handle expense processing, budget tracking, and maintain compliance with financial policies.
• Support onboarding and cultivate a strong team culture while managing distribution lists and organizational charts.
• Act as an intermediary to resolve issues with vendors and process purchase orders, invoices, and external funding requests.
• Contribute to the planning and delivery of global and unit-related activities.

Essential Skills/Experience:

• Bachelor s degree and 5 years experience in a Personal Assistant or executive admin support role at a senior level or High School Diploma/GED with 10 years administration experience at a senior level.
• Proficiency in Microsoft Office, Zoom Webinar, Teams, and other IT software.
• Strong business communication, organizational, and time management skills.
• Demonstrated ability to work both autonomously and collaboratively within a team structure.
• High resilience, self-motivation, and flexibility to adapt to changing demands.
• Experience in project management, finance tracking, and reporting.
• Ability to hold confidences and exercise judgment with discretion and diplomacy.
• A consistent focus on delivering high-quality work.

Desirable Skills/Experience:

• Bachelor s degree preferred
• Familiarity with the client's Global Code of Conduct and policies.
• Excellent networking and influencing skills, with a focus on working with colleagues across global networks.