What are the responsibilities and job description for the Project Coordinator position at Talent Harbor?

Job Description

ABOUT THE COMPANY

Two impressive companies are joining forces to merge two of the best companies in the Annapolis area. The company is looking forward to bringing even more quality, expertise, and capability to our valued customers. With this merger, the company is combining the strengths and resources of two highly respected companies to offer an even wider range of painting and renovating services. From residential painting to commercial renovations, the company will continue to provide the same high-quality craftsmanship and exceptional customer service you've come to expect, now with additional capabilities. This merger represents a significant milestone in our journey, and we are confident that it will bring numerous benefits to our customers, employees, and partners. The company’s combined services now include : Enhanced Exterior & Interior Painting, Improved Cabinet Refinishing, Kitchen & Bath Refresh Projects and Full Renovation Services

CORE VALUES

Infectious Positivity : We prioritize a positive attitude by fostering enthusiasm and optimism in our workplace.
Loyal to the Core : We are honest, reliable and always demonstrate unselfish commitment to the company and team.
Can-Do Attitude : We are unflappable in our approach to making things happen and getting the job done.
Always Be Hustling : Industriousness is reflected in our focus on self-sufficiency, productivity, and accountability.
Always Rise Above the Drama : Professional, respectful, and honest communication is vital to our collaborative inclusive culture.
Constant Innovation : Innovative thinking and trying new things is expected and celebrated within our organization.

JOB DESCRIPTION

The Project Coordinator plays a vital role in ensuring the successful execution of paint and renovation projects by assisting project managers in scheduling, sourcing, and communication between clients, team members, and contractors. This position requires exceptional organizational skills, attention to detail, a customer-focused mindset to deliver projects on time, within budget, and client satisfaction. This position fosters a team-oriented approach to all projects to deliver top-notch service to a happy customer.

ESSENTIAL JOB FUNCTIONS

Project Planning and Scheduling :

Develop and manage project timelines to meet client deadlines.

Coordinate on the daily directly with clients regarding scheduling for painting crews and subcontractors.

Monitor project progress and assist with adjusting plans on the fly as needed.

Communication and Client Relations :

Serve as the secondary point of contact for clients throughout the project lifecycle after project managers.

Address client concerns promptly and provide regular project updates.

Collaborate with vendors, suppliers, and contractors to ensure smooth workflow.

Resource Management :

Ensure proper allocation of labor, materials, and equipment for each project.

Track inventory and order paint and supplies as needed.

Help oversee the preparation of jobs on the office side.

Source and share all material specs in singular folders for on-site job information for crews and trades.

Share all specs with vendors to ensure preparedness prior to project commencement.

Quality Control :

Work alongside project managers to ensure work meets company standards and client expectations.

Address quality issues and implement solutions to resolve them.

Administrative Duties :

Maintain accurate project records, including contracts, schedules, and budgets.

Prepare reports summarizing project status (FPR’s), costs, and performance metrics.

Assist in estimating costs where possible and the preparation of new projects.

KEY COMPETENCIES

Attention to detail.

Problem-solving and decision-making.

Ability to work under pressure and meet deadlines.

Self-motivated work ethic

Collaborative mindset

Proficiency at google business suite

REQUIREMENTS

2-4 years of experience in a project coordinator position or similar experience.

Experience in the construction industry is a big plus

Great organization skills.

Bilingual (English-Spanish) is a big plus.

Proficiency in Google Suite, especially Sheets.

Experience managing Quickbooks.

WORKING CONDITIONS

Willing to work on site and commit to an 8 : 00 am-5 : 00 pm schedule. (Address : 146 Defense Hwy, Annapolis, MD 21401)

Occasional evening or weekend work (hardly ever) may be required to meet deadlines.

Ability to work with other team members in an office environment.

BENEFITS

Benefits package including health insurance, PTO, and retirement plan

Professional development and training opportunities.

2 weeks of vacation—to be awarded after 3-month trial period

Sick Time

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