Administrative Assistant II

Job Description:

The primary focus is providing administrative support for multiple managers and/or directors in selling organization in order to relieve them of administrative details. Works under general supervision and receives detailed instructions only for new assignments.

Key Responsibilities

• Performs general administrative duties that may include coordinating meetings/calendar management, arranging travel, and ordering/maintaining supplies.
• Prepare expense reports for selling managers and directors.
• Schedule meetings and make travel arrangements.
• Plans and coordinates meetings and events by coordinating calendars, scheduling catering, ordering audio-visual equipment ,and working with facilities to ensure room configurations.
• Creates purchase orders in Ariba/MyBuy and manages a small number of invoices.
• Maintained vacation records and assisted the sales team with administrative tasks.
• Conducts all aspects of the job with an appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis.
• Willingness to be flexible, assume additional responsibilities, and coordinate activities with co-workers
• Ad hoc projects as required.
  
  

Basic Qualifications

• HS diploma or equivalent required, Associate's or Bachelor's degree preferred.
• Proven experience working in a fast-paced organization.
• Strong communication skills (verbal and written) and interpersonal skills with the ability to work across multiple levels of an organization.
• Strong proficiency in MS Word, Excel & PowerPoint.
• Strong sense of responsibility and urgency as well as attention to detail.
• Strong customer-service orientation and professional demeanor.
• Highest ethical standards. Discretion and sound judgment when dealing with confidential and/or sensitive information.