What are the responsibilities and job description for the Administrative Assistant position at TALENT Software Services?
Administrative Assistant Opportunity
We are seeking an experienced Administrative Assistant to join our team at Talent Software Services. This role offers a unique opportunity to work closely with senior management and contribute to the success of our organization.
Job Summary:
- Provide administrative support to ensure efficient office operations.
- Answer phone calls, direct callers to appropriate personnel, schedule appointments, and assist clients and other visitors.
- Respond to emails and other digital queries and correspondence.
- Manage calendars for senior staff, including making travel arrangements.
- Input and update information in databases and spreadsheets.
- Prepare meeting agendas and take meeting minutes.
- Coordinate logistics for meetings, including room setup and catering.
- Work closely with other administrative staff and support other colleagues as needed.
- Handle sensitive information with discretion to maintain confidentiality and ensure compliance with privacy policies and regulations.
- Earnestly meet deadlines and adapt to changing priorities.
- Present a positive and professional image for the organization.
Requirements:
- Experience preparing expense reports using Concur.
- Strong digital literacy and research skills, including ability to analyze information reliability.
- Familiarity with standard office platforms, such as Microsoft Office.
- Excellent written communication skills.
- Strong time management, multitasking, and flexibility skills.
- Exceptional organizational skills with accuracy and attention to detail.
- Excellent interpersonal skills, professional and courteous demeanor, and excellent office and phone etiquette.
- Ability to work well under pressure and navigate multiple deadlines.
- Proactive approach to problem-solving and process improvement.
- Ability to work well independently and in collaboration with others.
- Event planning and coordination experience is a plus.
- Bilingual in English and Spanish is a valuable asset.
