Office Operations Manager

About the Role

This is an exciting opportunity to join our team as an Administrative Assistant and provide support to our senior management team.

Key Responsibilities

• Provide administrative support to ensure efficient office operations.
• Answer phone calls, direct callers to appropriate personnel, schedule appointments, and assist clients and other visitors.
• Respond to emails and other digital queries and correspondence.
• Manage calendars for senior staff, including making travel arrangements.
• Input and update information in databases and spreadsheets.
• Prepare meeting agendas and take meeting minutes.
• Coordinate logistics for meetings, including room setup and catering.
• Work closely with other administrative staff and support other colleagues as needed.
• Handle sensitive information with discretion to maintain confidentiality and ensure compliance with privacy policies and regulations.
• Ensure that deadlines are met and adapt to changing priorities.
• Presentation of a positive and professional image for the organization.

Requirements

• Experience in preparing expense reports using Concur.
• Strong digital literacy and research skills, including the ability to analyze the reliability of information.
• Familiarity with standard office platforms, such as Microsoft Office.
• Excellent written communication skills.
• Strong time management, multitasking, and flexibility skills.
• Exceptional organizational skills with accuracy and attention to detail.
• Excellent interpersonal skills, professional and courteous demeanor, and excellent office and phone etiquette.
• Ability to work well under pressure and navigate multiple deadlines.
• Proactive approach to problem-solving and process improvement.
• Ability to work well independently and in collaboration with others.
• Experience in event planning and coordination.
• Bilingual in English and Spanish is a plus.