Project Support Specialist

Job Description: *** Max Bill Rate: *** ****

Position: Project Support Specialist

Function: Business Operations

Job Roles/Responsibilities:

• Interface with managers, field staff, and vendors to complete invoice pricing validation.
• Effectively facilitate requisitions and project change management.
• Maintain spreadsheets of purchase order values, amounts billed to date, and balances remaining for various projects.
• Coordinate with cross functional teams to complete memorandums updating stakeholders on project statuses.
• Collaborate with internal stakeholders to manage remediation project management directives.
• Invoice processing; contract pricing review against invoices, communicating with suppliers for pricing errors and invoice revisions.
• Ensure vendor invoicing is up to date, requesting and review of aging report; validation of service entries/costs in SAP.
• Maintain database used to request off-site records, generate document status reports, and create inventory forms.
• Maintain database used to capture inception-to-date environmental remediation costs.
• Assemble project documentation submitted in conjunction with filings to the Board of Public Utilities.
• Investment Recovery - salvage revenue, monthly processing of revenue to create, receive and invoice material; processing final monthly journal entry to appropriate accounting.
  
  

Essential Requirements:

• Understanding of accrual processes and knowledge of contracts for invoice pricing validation.
• Proficiency with Microsoft Office Suite and ability to learn new applications (Word, Excel, Access, SharePoint, etc.).
• General knowledge of Sarbanes-Oxley Act (SOX) and Generally Accepted Accounting Principles (GAAP).
• Capability to work both collaboratively with internal and external stakeholders.
• Strong verbal and written communication skills.
• Strong organization, multitasking, and team building skills with ability to prioritize tasks.
• Strong data analytical skills.
  
  

Desirable Knowledge/Skills/Abilities:

• Demonstrated working knowledge of SAP or other billing, accounting, or customer care systems.
  
  

Location: Hybrid - Remote Hadley location (office time required approx. 2 days per week ( subject to change)

Manager - Supplier Call Notes - 11/13 at 11am est

• Contractor needs to be able to fully understand the process as they are not order takers!
• Customer Facing role
• Contractual background
• Self Motivated
• Personality driven
• Multi-tasker
• Dispatcher experience
• Organized
• Pays attention to detail
• Follow up ( contractor needs to be able to follow up on request quickly ( requesting action/response)
• Low travel requirements if required ( 99% the contractor will be in office)
  
  

Preferred Skills:

• Ariba
• SAP
• GAAP
  
  

Interview process:

2-3 people will be on the interview panel ( 30 min on Teams)

Location: South Plainfield Office ( 3 days per week)

Possibility for extension depends on candidate work ethic