Executive Assistant - Executive Assistant II Executive Assistant II

Executive Assistant II (127993-1)

Start Date : ASAP

Location : Seattle, WA-98019

Duration : 5 months, small potential for extension based on business needs / performance.

5 days onsite

Schedule : 40 hours, M-F, 9-5

Overtime Estimate : No

Number and Type of Interviews : Chime video interview with HM and team

Extra Interview Prep for Candidate : Functional competency style interview, STAR format, Leadership principles.

Description

We are seeking a highly motivated and customer obsessed Executive Assistant to support the Director of Items Platform. This is an important area for us requiring strong focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor / track Directors meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables.

Qualifications :

Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround.

The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment’s notice. High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.

At least two years of college required, bachelor’s degree preferred.

6 years of experience supporting senior management (VPs, Senior VPs or CEOs)

excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.

Previous exp with us is preferred / plus.

Compelling Story & Candidate Value Proposition

Collaborative team, will not be working in a vacuum, will be working tightly with HM and team.

Will be able to lean on team for help but will have some ambiguity in day to day tasks.

Meets weekly with the team and has support.

Candidate Requirements

LP : Ownership and Bias for action.

KPI : Ability to successfully calendars and prioritize tasks.

Top 3 must-have hard skills

1             At least two years of college required, bachelor’s degree preferred.

2             6 years of experience supporting senior management (VPs, Senior VPs or CEOs)

3             excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.