What are the responsibilities and job description for the Office/Administration - Administrative Assistant position at TalentBurst, Inc.?
Job Title : Administrative Assistant
Location : New Port Richey Florida 34654
Duration : 6 Months
Shift : 6 : 30am - 3 : 00pm
Responsibilities :
The associate will provide administrative support to the Coordination Center.
The associate will have responsibilities for a specific departmental process / system which entails following standard work guidelines while performing specific job-related tasks (e.g., creation of work orders, scheduling, and customer service)
The associate will follow company policy and procedures to ensure quality metrics are met, comply with specific deadlines, and follow through with all assignments
The associate will perform other duties as assigned by leadership team
KEY RESPONSIBILITIES
Provide confidential and administrative support to executive schedules / calendars
Make travel and lodging arrangements for both domestic and international travel as requested
Meeting logistics for Marketing, POC IT, Training, Finance and Service Teams
Provide logistics for event planning, both small and large groups, both on-site and off-site related to needs of direct reports and their staff
Provide Card expense reconciliation for VP, Marketing
Active partner with Sales in the planning, setups, and running of the annual
National Meeting
Assist in arrangements of National Shows (AACC, AARC, etc)
Assist with Regional Show banner orders and literature requests
Literature stocking and ordering
Shipping requests / includes back-office requests as needed
Check requests / Purchase Orders
Setup and coordinate hotel arrangements, meeting rooms, and F / B for
different General Support
User Testing : Responsible for meeting coordination and logistics
Vendor screening (forms / approvals)
Liaison to Facilities
Gift / flower orders for life events
Engagement Committee team member
Will need basic computer skills with some Microsoft Office knowledge. Able to lift 50 lbs. Good communication and problem solving skills.
Minimum Skills needed :
Proficient with Microsoft applications and various software packages including but not limited to Excel and Outlook
Ability to prepare concise and accurate reports
Knowledge of Salesforce software and administrative experience is a plus Job.
TB_PH
